Senior Event Producer

PRA Business Events•Fort Lauderdale, FL

5d•Hybrid

About The Position

PRA is hiring a Senior Event Producer for a hybrid role based in Plantation, Florida. The employee works in the office an average of two days per week, and applicants must be based in South Florida. The role manages the logistics and operational execution of client events and programs, including complex programs for high-profile accounts with budgets ranging from $500,000 to more than $1 million. The Senior Event Producer is the primary client contact after a program is contracted, guiding pre-planning and on-site operations while supporting client satisfaction, account retention, and event profitability. The position coordinates suppliers, field staff, venues, hotels, program paperwork, billing, and event logistics. It also supports Experience Designers with program development, contributes to process improvements and staff development, and may lead department meetings and assign programs when leadership is absent. The role requires flexible hours, including weekends, evenings, and holidays.

Requirements

Bachelor's degree or equivalent relevant experience.
At least 4 years of experience overseeing the execution of corporate meetings, client events, and other complex programs.
Ability to lead operations functions and effectively supervise, develop, and mentor Field Staff.
Excellent interpersonal and communication skills when working with clients, supplier partners, coworkers, and employees.
Ability to analyze and interpret client requirements, contracts, financial reports, and complex legal documents to mitigate risk and ensure profitability.
Skill in presenting information and responding to questions from clients, supplier partners, and hoteliers.
Ability to multitask and work on multiple programs with different deadlines.
Ability to work with all levels of management and staff, hoteliers and venue staff, clients, and supplier partners.
Deep local market knowledge of attractions, hotels, parks, venues, and supplier partners, and ability to locate and vet new venues and supplier partners.
Ability to work flexible hours, including weekends, evenings, and holidays.
Must be based in the South Florida area.

Nice To Haves

DMC, corporate incentive travel, hospitality, or related experience is highly preferred.

Responsibilities

Manage logistics and operational execution of client events and programs, including complex programs for high-profile accounts.
Serve as the primary client contact during pre-planning and program operations after sale, and work to exceed client expectations.
Meet with the Sales team to review program details and assume primary client contact responsibilities once an event is contracted.
Manage program changes during pre-planning and on-site, including negotiating and up-selling.
Manage the expected gross margin for contracted events.
Order, confirm, and reconfirm suppliers; build supplier relationships; and negotiate and contract service terms and prices.
Ensure contracted program deposits are received and billing is completed.
Determine Field Staff assignments based on program schedules and staffing needs.
Prepare and distribute trip sheets and other program information and directions for Field Staff.
Participate in recruiting and training Field Staff.
Coordinate and process Field Staff compensation paperwork, including timesheets, expense reports, and pay rate change forms.
Maintain Field Staff uniform and materials inventory and coordinate purchases of additional uniforms and equipment.
Complete program production paperwork, including trip sheets, check requests, service agreements, invoicing, job costing, and expense reports.
Assist Experience Designers with program development according to client specifications.
Manage cost preparation, program summaries, deposit invoices, service agreements, and related correspondence.
Forward necessary program information to hotel and venue representatives to support coordination with venue operations.
Conduct pre-con meetings with clients and hotels to review confirmed program details.
Keep Regional and Global Sales Managers informed of opportunities and program changes, and take corrective action when needed to support successful delivery of client objectives.
Model teamwork, collaboration, professionalism, and operational excellence.
Develop and implement processes or improvements to enhance program operations.
Facilitate training and professional development initiatives, including ongoing skills development for Event Producers in collaboration with leadership.
Lead department meetings and assign programs in the absence of leadership (ADOE).