Event & Hospitality Coordinator

SourcePro Search • Fort Lauderdale, FL

6d • Hybrid

About The Position

The Event & Hospitality Coordinator will be responsible for coordinating and executing on-site and off-site events and hospitality functions in South Florida and other states. This role involves managing conference room calendars, meeting setups, food and beverage service, and inventory. The coordinator will also track RSVPs, manage event spreadsheets, and support pre- and post-event logistics. Additionally, they will work with vendors, handle order tracking, and maintain departmental records using MS Office Suite. Providing on-site event support, including registration tables and booths, and collaborating with internal teams are key aspects of this position.

Requirements

• Strong event coordination and hospitality experience, preferably in a professional services environment.
• Proficiency with MS Office (Excel, Outlook, Teams) required.
• Excellent communication skills for direct interaction with attorneys, clients, and executives.
• Ability to manage logistics, vendor relations, and data tracking efficiently.
• Flexible to work in both Fort Lauderdale and Miami offices (1–2 days per week).
• Professionalism and client-facing experience required.

Nice To Haves

• Knowledge of Zoom, Vuture/Marketo/Eloqua, Canva, or Asana a plus.

Responsibilities

• Coordinate and execute on-site and off-site events and hospitality functions in South Florida and other states.
• Manage conference room calendars, meeting setups, food and beverage service, and inventory.
• Track RSVPs and manage event spreadsheets.
• Support pre- and post-event logistics.
• Work with vendors and handle order tracking.
• Maintain departmental records in Excel, Outlook, and MS Teams.
• Provide on-site event support including registration tables, booths, and firm community/employee engagement events.
• Collaborate with Facilities, Office Services, and Reception to ensure seamless operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed