Escrow Assistant
About The Position
At Blueprint Title, we support nationwide escrow disbursement and post-closing operations with an emphasis on accuracy, compliance, and speed — protecting transaction funds and documents at every step. As our Escrow Assistant, you'll partner with the Post-Closing Manager, Escrow Officers, Operations, Title, and Finance teams to keep disbursements and recordings moving smoothly, with a strong focus on Texas transactions. If you thrive on precision, take fiduciary responsibility seriously, and want a hands-on role at the heart of the closing process, this is your PLACE. This role is based on-site in Austin, Texas, with no remote or hybrid option; core hours will be confirmed with your manager.
Requirements
- A High School Diploma or GED (required)
- Experience working with Qualia (required)
- 1+ years of experience in a title, escrow, or closing environment
- Proficiency with Qualia or similar title/escrow production software
- Familiarity with check processing, disbursement procedures, and banking portals
- The ability to read and interpret settlement statements and disbursement instructions
- Strong organizational and time-management skills, with the ability to meet critical deadlines
- Effective written and verbal communication skills for coordinating with internal teams and external stakeholders
- The ability to maintain confidentiality when handling sensitive financial information
- Proficiency in Microsoft Office (Excel, Outlook, Word)
- The ability to work independently, prioritize tasks, and adapt in a fast-paced environment
- A proactive, reliable, and collaborative approach to work
Nice To Haves
- Associate's or Bachelor's degree preferred
- Experience managing fiduciary funds, or an equivalent accounting background, preferred
- Working knowledge of BankUnited, a plus
- A current Texas Escrow License, or willingness to pursue licensure as part of accepting this role
Responsibilities
- Process and coordinate outgoing escrow disbursements nationwide, with an emphasis on Texas transactions
- Review settlement statements, closing documents, and disbursement instructions for accuracy
- Prepare and process checks, wires, payoffs, and other transaction disbursements
- Verify payees, amounts, supporting documentation, and required approvals before funds are released
- Track pending disbursements and meet critical funding deadlines
- Maintain accurate records of checks, wires, and disbursement activity
- Identify and resolve discrepancies before funds are released
- Follow company procedures for wire fraud prevention, identity verification, and handling escrow funds
- Monitor the daily schedule of pending disbursements and proactively flag any delays or discrepancies
- Coordinate with Escrow Officers, Operations, and Finance staff to resolve issues related to checks or disbursements
- Perform quality control checks to confirm disbursement accuracy and compliance
- Support additional disbursement-related duties as assigned
- Prepare and mail lender documents and other required post-closing documents
- Coordinate mail-away recordings and ensure documents are properly prepared, sent, tracked, and returned
- Monitor recording status and follow up on outstanding recording matters
- Assist with post-closing document review and file completion
- Maintain accurate records of documents sent for recording and returned recorded documents
- Coordinate with Escrow Officers, Operations, Title, and Post-Closing teams to resolve outstanding matters
- Ensure post-closing tasks are completed accurately and within required timelines
- Other duties as assigned
Benefits
- We believe people do their best work when they're trusted, supported, and part of a team that gets the details right.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
