Environmental Project Coordinator

Terracon•Little Rock, AR

23d

About The Position

Provides project delivery support through document control and administration, project tracking, quality and consistency, and drafting communications to promote a positive client experience. The role supports multiple project assignments and coordinates with project teams, financial analysts, accountants, local offices, operations, and clients. It also supports project and program leadership with client communications, resource management, and the use of Compass and client-specific systems. The position includes managing project and client documentation; tracking proposals, project milestones, budgets, schedules, billing, and financial data; drafting project reports, templates, proposals, fee estimates, and change orders; and coordinating client requests, utility locating services, clearances, and project report delivery. Additional engineering support may include preparing drawings and directives for boring and test pit locations, preparing logs, coordinating drilling, and classifying soil and rock samples as directed. The coordinator follows applicable safety rules, guidelines, and standards.

Requirements

High school diploma.
At least 4 years of related experience.
Fluency with Microsoft Office applications.
A valid driver’s license with an acceptable violation history may be required.

Nice To Haves

A recent graduate with an associate or bachelor’s degree in a science field is preferred.
Experience with gINT Geotechnical software is preferred, if applicable.
Experience with AutoCAD LT is preferred, if applicable.

Responsibilities

Coordinate document processes and systems to control and make project and client documentation available to local offices and operations; track and route documents according to internal and client requirements.
Provide document control for projects in accordance with established processes, quality standards, project requirements, client protocols, scope, and schedules.
Partner with financial analysts, accountants, and project teams to review and track proposal and project status, milestones, billing, budgets, schedules, and financial data, ensuring contract and management-policy compliance.
Draft reports, templates, proposals, fee estimates, change orders, communications, and other project documentation.
Update internal systems, including TerraNet and CRM, with client-specific requirements, templates, communications, and contact information.
Support management of project Work in Progress (WIP), invoicing, and Accounts Receivable (AR).
Schedule and coordinate utility locating services and clearances as needed for projects.
Perform engineering support tasks as directed, including developing drawings and directives for proposed boring and test pit locations and plans; preparing boring and test pit logs; coordinating drilling; and classifying soil and rock samples in the field.
Schedule and communicate with clients about project report status, delivery schedules, and system access.
Receive, process, and forward client opportunities, requests for proposals, task orders, and change orders to offices; coordinate responses, clarify key requirements, and follow up as needed.
Maintain spreadsheets or other tracking systems for proposal and project status, milestones, timelines, deliverable dates, and financial information.
Coordinate with offices to ensure client-specific requirements are understood and followed, and that change order requests are delivered to clients and approved in a timely manner.
Support proposal and project registration setup and work with NAM to develop or maintain program manuals or related documents.
Support project and program leadership with client communication plans, milestone tracking, resource management, and resource assignments.
Promote and provide training and coaching to Operations, operational project managers, and team members on Terracon client programs and systems and on Compass use and applicability.
Maintain and update project- or program-level Compass, as applicable, and work with Terracon Client Service Managers and/or Client Service Specialists to advance its internal and external use.
Keep appropriate project team members informed about project status, delivery issues, and other relevant matters.
Follow safety rules, guidelines, and standards for all projects.