Project Coordinator I- Environmental Medicine
About The Position
The Project Coordinator I provides clinical research and educational support for Environmental Medicine. Work includes patient interviewing, obtaining informed consent, supporting respiratory testing, extracting clinical data from charts, entering data, performing basic database management and statistical analyses, conducting bibliographic searches, and providing administrative support for educational activities and compliance. Hybrid arrangements are possible, with at least 50% of work in person. A minimum one-year commitment is preferred. The role coordinates basic and moderately complex project activities, maintaining project quality, timeliness, integrity, schedules, records, and documentation. Basic projects are generally small in scope, affect one or two departments, and involve little or no budgetary oversight. The coordinator develops detailed schedules, coordinates assignments and meetings, prepares project materials and deliverables, tracks changes and deadlines, monitors issues, and takes corrective action as needed. Other duties may include coordinating orders and invoices, preparing test scenarios, planning conference travel, and communicating with contractors, vendors, and consultants.
Requirements
- Bachelor’s degree or equivalent education and work experience required.
- Excellent writing skills.
- Proficiency with Microsoft Office programs, including Access, Excel, Word, and PowerPoint.
- Ability and interest in learning other computer programs.
- Excellent interpersonal skills.
- Interest in clinical research and interactions.
Nice To Haves
- One year of experience in project coordination is preferred.
- Interest in or experience with clinical research support and data management is strongly preferred.
- Spanish and/or Polish language fluency is desirable; Spanish is also identified as preferable but not required.
- A master’s degree, interest in research, or previous similar work experience is preferable but not required.
- Experience in clinical research and/or statistical analyses is desirable.
- A BA/BS degree is identified as desirable in one preferred-skills statement.
Responsibilities
- Interview patients and obtain informed consent.
- Support respiratory testing.
- Extract clinical data from charts and enter data; perform database management and basic queries, and basic statistical analyses.
- Prepare documents and slides, including IRB applications; maintain continued medical education documentation and draft reports.
- Conduct bibliographic searches and assist with lecture preparation and other administrative and educational support tasks.
- Coordinate basic and moderately complex project activities, ensuring project quality, timeliness, and integrity.
- Develop and maintain detailed project schedules, including administrative tasks, and ensure adherence to deadlines.
- Coordinate and lead assigned project activities and ensure assignments are completed.
- Organize, lead, and facilitate project-related meetings as needed; create agendas, prepare materials, and prepare or edit minutes, presentations, and tables.
- Maintain detailed project records and documentation, develop uniform documentation procedures when needed, and communicate project findings as appropriate.
- Develop reports and other deliverables as assigned.
- Track project changes and update schedules as required.
- Monitor deliverables and timelines, notify management when issues arise, and take corrective action as needed.
- Coordinate ordering, receipt follow-up, and invoicing as necessary.
- Develop test scenarios when applicable to the position, project, or department.
- Plan conference travel and handle project-related departmental correspondence when required.
- Communicate with outside contractors, vendors, and consultants as required.
- Perform other related duties.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
