Email Marketing Operations Assistant

Decentralized Masters•Austin, TX

6d•Remote

About The Position

Future Finance is building a daily financial media newsletter covering markets, investing, economics, and wealth creation. The Email Marketing Operations Assistant supports day-to-day execution of email marketing campaigns across multiple brands. This is an execution and operations role rather than a copywriting or strategy role. The assistant ensures campaigns are loaded, checked, scheduled, and sent accurately and on time, using provided copy, creative assets, and campaign instructions. The role requires availability and responsiveness between 9:00 AM and 3:00 PM Eastern Time on working days to coordinate campaign scheduling, handle time-sensitive requests, and make necessary adjustments. Email platform experience is not required; training is available. The position is remote and offers a competitive salary, company offsites, and a high-ownership, high-impact role.

Requirements

Excellent attention to detail, including catching mistakes in links, formatting, targeting, scheduling, and messaging user experience.
Ownership and good judgment, including proactively flagging questionable or unusual items and asking questions when needed.
Reliability and ability to meet deadlines and ensure campaigns are ready on time.
Strong organization and ability to manage multiple brands, campaigns, and schedules.
Ability to follow processes, SOPs, checklists, and established workflows.
Proactive communication and ability to flag blockers early.
Ability to execute independently on recurring tasks after training.
Tech-savvy and able to learn new software and tools quickly.
Available and responsive from 9:00 AM to 3:00 PM Eastern Time on working days.

Nice To Haves

Experience with ActiveCampaign, Iterable, Beehiiv, or similar email marketing platforms; platform experience is not required, and training is available.

Responsibilities

Load and schedule seven Future Finance free-newsletter campaigns per week on ActiveCampaign or Iterable.
Load and schedule five paid newsletter campaigns per week on Beehiiv.
Assist with scheduling one to two daily email broadcasts for Decentralized Masters.
Upload provided copy, subject lines, preview text, images, and links.
Ensure campaigns are sent to the correct audience segments at the correct times.
Thoroughly quality-check emails before scheduling, including formatting, links, tracking, segmentation, and send settings.
Maintain campaign calendars and trackers.
Flag missing information, inconsistencies, or potential mistakes before campaigns go live.
Assist with last-minute scheduling changes when needed.
Schedule and segment SMS broadcasts as SMS campaigns roll out.