Document Processing Specialist
About The Position
STAT Informatic Solutions is hiring a Document Processing Specialist to manage and process records accurately, carefully, and confidentially. The role may require occasional travel within the surrounding metropolitan area to provide coverage at other locations. The position is full time, Monday through Friday, with a schedule of either 5:00 a.m. to 1:30 p.m. or 5:30 a.m. to 2:00 p.m., as determined by business needs. The pay rate is $16.00 per hour. The specialist reviews and receives documents, prepares records for scanning, scans and checks image quality, and verifies and indexes documents using company systems and software. The role supports production workflows, quality control, daily reporting, and training of new team members as assigned. The specialist communicates with internal colleagues and external clients, follows HIPAA requirements and confidentiality policies, and complies with company procedures and standards. The position is performed across office, healthcare, and warehouse environments. It involves regular use of computers, scanners, and other office equipment, along with document handling and periods of sitting, standing, and walking. Schedules may vary according to business needs and may require flexibility in work hours. STAT Informatic Solutions provides reasonable accommodations for qualified individuals with disabilities and is an equal opportunity employer.
Requirements
- High school diploma or GED certificate required.
- Successfully pass all pre-employment screenings in accordance with client and company policies and guidelines.
- Working knowledge of applicable federal and state regulations regarding information governance and medical recordkeeping requirements.
Nice To Haves
- Six months to one year of related experience is preferred.
- Proficiency with computers, office equipment, and relevant software is preferred.
Responsibilities
- Review and receive documents, as applicable.
- Prepare documents accurately for scanning in accordance with company and client guidelines.
- Scan records and ensure document counts match batch cover sheets and image quality meets required standards.
- Verify and index documents using company systems and software to release them into the production workflow.
- Meet daily production goals set by operations leadership.
- Communicate professionally with internal team members and external clients.
- Comply with HIPAA regulations and confidentiality policies.
- Assist in training new team members by sharing production knowledge and using company training modules, as assigned.
- Monitor processing queues and respond as needed to maintain workflow continuity.
- Support quality control and assist with daily processing of reports, as directed.
- Follow company policies, procedures, guidelines, and employee handbook standards.
- Participate in team meetings and training sessions as required.
- Perform other duties and responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
