Document Processing Associate
About The Position
Join Neumo's Chicago Scanning Operations team to help preserve historical, legal, and government records by converting physical materials into secure, high-quality digital archives. The role works with materials such as microfilm, roll film, books, files, and paper documents. No prior scanning experience is required; training is provided for candidates who demonstrate reliability, strong attention to detail, and a willingness to learn. The position is performed primarily at client locations, which may include offices, records facilities, or warehouse-style environments. Team members may be assigned to different projects, document types, and client locations based on business needs, schedules, and operational priorities. The work involves regular use of scanning equipment, computers, and office technology, and requires professional conduct while representing Neumo at client sites.
Requirements
- High school diploma or equivalent.
- Experience in document scanning and data entry.
- Experience with scanning equipment such as OPEX, Inotec, or similar production scanners.
- Experience working with microfilm or roll-film scanning.
- Experience performing quality control or production-based work.
- Familiarity with digital imaging concepts such as file formats, image resolution, and image quality.
- Basic computer skills and ability to learn new software quickly.
- Proficiency with Microsoft Excel.
- Familiarity with Microsoft Outlook and Teams.
- Strong attention to detail and commitment to accuracy.
- Ability to follow established procedures and instructions.
- Reliable attendance and punctuality.
- Ability to work efficiently while maintaining attention to detail and a consistent workflow.
- Ability to adapt to changing project priorities and assignments.
- Ability to lift and move materials weighing up to 30–50 pounds, depending on project needs.
- Ability to sit or stand for extended periods while performing repetitive tasks.
- Ability to move throughout office, records-storage, and warehouse environments.
Responsibilities
- Prepare materials for scanning by removing staples, bindings, paper clips, and other fasteners.
- Operate document scanning and imaging equipment.
- Capture high-quality digital images of paper records, books, files, microfilm, roll film, and other archival materials.
- Organize, stage, track, and return documents throughout the scanning process.
- Follow procedures for handling confidential and sensitive records.
- Maintain accurate inventory records using Microsoft Excel and internal systems.
- Perform data entry and document tracking.
- Verify document counts and maintain accurate project records.
- Review scanned images for accuracy, completeness, and image quality.
- Verify that records meet project and client requirements.
- Perform basic image corrections when needed.
- Identify and resolve scanning errors.
- Communicate effectively with supervisors, project leads, and team members.
- Support project deadlines and production goals.
- Represent Neumo professionally while working at client locations.
- Follow confidentiality, security, and document-handling procedures.
Benefits
- Competitive benefits and compensation package.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
