Document Controls Specialist II

HNTB Corporation • Miami, FL

7d

About The Position

The Document Controls Specialist II administers the lifecycle of engineering and construction documents, including collection, authorization, publication, storage, retrieval, and retention. The role helps define document standards and workflows and manages document-control processes, systems, strategies, policies, and procedures to ensure documentation is controlled and available to site personnel. Responsibilities also include maintaining electronic project records, preparing inactive records for storage, and supporting audits and training related to document control and records retention.

Requirements

• Associate's degree in a relevant field and 3 years of relevant experience, or, in lieu of a degree, 5 years of project controls, document control, and/or technical administrative support experience.
• Document-control experience.
• Proficiency with MS Office Suite software, including Word, Excel, and Outlook.

Nice To Haves

• Proficiency in Autodesk FORMA (Docs/Build/Insight).
• Previous knowledge supporting workflows for cost estimating, scheduling, and processes and procedures.
• Strong communication and multitasking skills.

Responsibilities

• Administer collection, authorization, publication, storage, retrieval, and retention of documents to ensure control and availability to site personnel.
• Administer document-control strategies, systems, policies, and procedures, including document authoring, approval, publishing, version control, and archiving for project- or program-related documents.
• Maintain electronic project record files.
• Copy and scan documents as needed for distribution and storage.
• Prepare records for inactive storage according to the Records Retention Schedule.
• May assist with training project personnel on document control, record retention policies and procedures, and project management system use.
• Perform and/or support regular audits of document-control processes and procedures.
• Review construction document plans and identify the required discipline lead for technical reviews.
• Understand contractual language to interpret required deliverables and payment methods.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree