Construction Management Document Controls Specialist

Kleinfelder Inc • Taylorsville, UT

1d

About The Position

The Construction Management Document Controls Specialist will organize, manage, and maintain project documentation for transportation and infrastructure projects throughout Utah. Reporting to the CoMET Group Manager, the specialist will oversee document processing, tracking, distribution, filing, archiving, and retrieval in accordance with client and company requirements. The role supports multiple projects and clients and works closely with project managers, construction management staff, contractors, and stakeholders to ensure accurate and timely document management throughout the project lifecycle.

In addition to project delivery, the specialist supports business development through client engagement, relationship building, opportunity identification, and pursuit support, contributing to growth in Kleinfelder's Utah transportation and construction services practice. The job may be performed in an office, field, or hybrid environment depending on project and client requirements. Periodic travel within Utah may be required.

Requirements

• Bachelor's degree in Finance, Business, Project Management, or an equivalent combination of education and relevant experience.
• At least 15 years of experience in document control, project administration, records management, or construction support services.
• Experience supporting transportation, infrastructure, or public works projects.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and SharePoint.
• Experience with electronic document management and collaboration platforms.
• Strong organizational, communication, and recordkeeping skills.
• Exceptional document management skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines simultaneously.
• Dependable self-starter with strong follow-through.
• Effective problem-solving and critical-thinking skills.
• Ability to work as part of a team and independently.
• Strong working knowledge of Microsoft Office and document management software.
• Ability to develop and maintain positive client relationships.
• Following an offer, satisfactory completion of employment reference checks, educational credential verification, a motor vehicle report, and a comprehensive background check.

Nice To Haves

• Master's degree.
• Working knowledge of UDOT documentation requirements and project delivery processes.
• Existing relationships within Utah's transportation industry.
• Knowledge of UDOT programs, transportation projects, and construction services markets.

Responsibilities

• Receive, distribute, track, and maintain project documentation among project teams, contractors, clients, and stakeholders.
• Develop and maintain document control logs, tracking databases, spreadsheets, and reporting tools.
• Ensure project documents are processed and maintained according to UDOT, client, contract, and company requirements.
• Facilitate document movement through correspondence, transmittals, email, and client document management systems.
• Maintain project records, correspondence logs, meeting records, schedules, reports, and other project documentation.
• Prepare project turnover packages and support project closeout activities.
• Attend project meetings and prepare meeting minutes, action item logs, and follow-up documentation.
• File and archive project records for accurate retention and efficient retrieval.
• Support project managers and teams with project administration and reporting.
• Assist in developing and improving document control procedures and best practices.
• Coordinate multiple projects and client requirements simultaneously.
• Provide guidance and support to junior staff as needed.
• Support proposal development, Statements of Qualifications, interview preparation, and marketing initiatives.
• Develop and maintain working relationships with UDOT staff, local agencies, contractors, and teaming partners.
• Participate in client meetings, industry organizations, conferences, and networking events to support client engagement and growth.
• Identify opportunities for additional services and communicate them to project and operational leadership.
• Support strategic growth initiatives for Utah transportation and construction services markets.
• Perform other related duties as assigned.

Benefits

• Medical, dental, vision, and life insurance.
• 401(k) plan.
• Paid holidays.
• Continuing education reimbursement and support for training and certification expenses.
• Internal Mentoring Program and career development opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior