Operations/ Document Management Specialist

Parsons Corporation•Annapolis Junction, MD

4d•$74,800 - $130,900

About The Position

Parsons is seeking an Operations/Document Management Specialist to join its Program Management Team and support key PMO activities. The position administers enterprise-wide document management systems and procedures for capturing, storing, retrieving, sharing, and destroying electronic records and documents. It also supports program tracking tools, SharePoint sites, document repositories, systems of record, and centralized PMO libraries, maintaining their organization, accessibility, version control, and archival practices. The specialist plans and manages program-related projects, coordinates with cross-functional teams, supports program and project planning, and tracks and reports status, milestones, dependencies, resources, deliverables, performance measures, risks, and issues. The role also supports program staffing and onboarding, coordinates with subcontractor partners, assists the security team with paperwork, and serves as a resource to program managers and employees. Other related responsibilities may be assigned as appropriate.

Requirements

Bachelor's degree in a relevant field of study.
U.S. citizenship.
Proficiency in Microsoft Office.
Must be clearable to a TS/SCI with polygraph security clearance.

Nice To Haves

Ability to communicate with technical team members, managers, and customers.
Strong written communication skills.
Power BI.
Two or more years of related professional experience.

Responsibilities

Administer enterprise-wide document management systems and related procedures for capturing, storing, retrieving, sharing, and destroying electronic records and documents.
Maintain program tracking tools, SharePoint sites, document repositories, systems of record, and centralized PMO libraries, ensuring organization, accessibility, version control, and proper archiving.
Plan and manage program-related projects and coordinate with cross-functional teams to achieve project objectives and report project status.
Serve as a resource to managers and employees in the program.
Conduct data-quality checks and implement corrective actions to maintain the accuracy and integrity of program information.
Support program and project planning, including onboarding, schedules, milestones, deliverables, dependencies, resources, and performance measures.
Track and report program and project status using appropriate tools and methodologies, identifying delays, risks, and issues early.
Coordinate cross-functional milestone, dependency, and interdependency tracking across projects and functional areas.
Assist with program staffing by opening job requisitions in Parsons’ systems, vetting resumes, scheduling interviews, facilitating timely interview feedback, and onboarding new hires.
Support outreach to subcontractor partners to coordinate onboarding as required.
Assist the security team with facilitating paperwork.
Perform other responsibilities associated with the position as appropriate.