Document Controls Analyst

ENTRUST • Waltham, MA

3d • Hybrid

About The Position

The Document Controls Analyst supports document control processes across complex engineering and project environments. The role maintains accurate project documentation, supports document workflows, and ensures information is organized, accessible, and compliant with project and company standards. The analyst works across multiple project teams, manages high volumes of documentation, and helps improve document control processes and system usage. Hands-on Procore experience is required.

Requirements

• Bachelor’s degree or a combination of college coursework and relevant professional experience.
• At least 5 years of experience in document control, project documentation, or information management.
• Hands-on Procore experience.
• Experience supporting document control systems and/or PMIS platforms such as Procore, SharePoint, InEight, or similar systems.
• Strong understanding of document lifecycle management, revision and version control, document workflows, and records management.
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and large volumes of documentation.
• Strong communication and collaboration skills, with the ability to work effectively across project and functional teams.
• Proficiency with Microsoft Office applications.
• Ability to work independently while collaborating closely with project teams and stakeholders.

Nice To Haves

• Experience in engineering, construction, utilities, energy, or other project-driven environments.
• Experience working with engineering drawings, project documentation, and document numbering or naming conventions.
• Experience with Power BI and Visio.

Responsibilities

• Manage and maintain project documentation, including drawings, specifications, reports, correspondence, and other project records.
• Use Procore to manage document workflows, file organization, revisions, version control, and project records.
• Support day-to-day document control activities across complex engineering and project teams.
• Review document control processes and identify opportunities to improve consistency and efficiency.
• Coordinate with project managers, engineers, project controls, operations, and other stakeholders to ensure documentation is accurate and properly maintained.
• Assist with the configuration, maintenance, and ongoing support of document management and PMIS platforms.
• Maintain document naming conventions, revision histories, distribution records, and document lifecycle requirements.
• Help develop and update document control procedures, work instructions, and training materials.
• Support compliance with internal, client, and regulatory documentation requirements.
• Provide guidance and training to project team members on document control procedures and Procore usage.
• Monitor document status and develop reports to support project teams and leadership.

Benefits

• Supportive and inclusive work environment that values diversity and encourages innovation.
• Opportunities for professional growth and career development.
• Competitive salary and comprehensive benefits package.
• Generous paid time off.
• Retirement program with company match.
• Tuition reimbursement.
• Flexible work schedules.
• Company-sponsored medical, dental, and vision insurance.
• 401(k) plan with company match.
• Voluntary life, disability, critical illness, accident, and hospitalization plans.
• HSA or FSA medical accounts and FSA dependent care and transportation/parking accounts.
• Potential eligibility for a discretionary bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level