Document Controller/Project Management System's Administrator - Launch Infrastructure Development

BLUE ORIGIN • West Melbourne, FL

10d

About The Position

Blue Origin is seeking a Document Controller/Project Management System's Administrator to support launch infrastructure development projects as part of Blue Origin Operations. The role owns the RFI and submittal processes, document control, and project closeout and turnover documentation. It also administers project management systems, such as Procore, and provides accurate reporting and briefings to keep leadership and stakeholders informed. The position manages recurring project processes and information flow so the technical team can focus on construction execution, and requires sound judgment, strong organizational skills, and the ability to manage assigned processes independently.

The position is day shift. Relocation is provided, travel is not anticipated, and interviews include a technical assessment. Applicants must meet applicable U.S. export-control eligibility requirements. Background checks are required as described in the posting.

Requirements

• 5–8 years of experience in project controls, project coordination, or document control on construction or industrial projects; a degree is not required, and equivalent practical experience is valued.
• Experience owning RFI and submittal logs and workflows on construction projects.
• Experience tracking and managing closeout documentation, including as-builts, O&Ms, warranties, and testing and commissioning records, through final turnover.
• Proficiency with project management software such as Procore or similar platforms.
• Strong organizational skills and the ability to manage multiple priorities and deadlines in a construction environment.
• Clear written and verbal communication skills, including experience preparing reports and presentations.
• Demonstrated ability to manage assigned processes and responsibilities with minimal day-to-day direction.
• Must be a U.S. citizen or national, permanent resident (Green Card holder), or otherwise compliant with ITAR/EAR aerospace security controls.

Nice To Haves

• Experience supporting launch site, aerospace, or other critical infrastructure construction projects.
• Familiarity with construction project documentation standards and workflows, including closeout and turnover requirements.
• Working knowledge of document control best practices and systems.
• Strong Excel and reporting/dashboard skills, such as Power BI or Smartsheet.
• Experience processing site access credentials such as DBIDS, or badging for large construction or industrial sites.

Responsibilities

• Manage the RFI process, including logging, routing, tracking, and closing out Requests for Information across project disciplines.
• Manage submittal logs and workflows, including distribution, review coordination, and tracking for timely turnaround and schedule compliance.
• Control project documentation, including its organization, accuracy, version control, distribution, and archiving.
• Administer project management platforms, including user access, workflows, document uploads, and reporting tools.
• Own the project closeout process by establishing document collection requirements and tracking mechanisms early in the project.
• Track and collect as-built drawings, O&M manuals, warranties, and testing and commissioning documentation from contractors and subcontractors.
• Compile and manage final turnover packages, ensuring completeness and compliance with project and company standards before handoff to operations.
• Coordinate with engineering, construction, and contractor teams to clarify and meet closeout documentation requirements on schedule.
• Coordinate recurring project processes, deadlines, and deliverables that support construction execution.
• Identify risks, delays, or information-flow gaps and drive resolution across disciplines and contractors.
• Coordinate resolution of outstanding RFIs and submittals with engineering, construction, and contractor teams.
• Support audits and document traceability requirements.
• Train and support project team members on system usage and best practices.
• Generate system-based reports for project tracking and decision-making.
• Prepare project reports, dashboards, and status updates for internal stakeholders and leadership.
• Develop and support project briefings, presentations, and meeting materials.
• Track key project metrics and help identify trends, risks, and action items.
• Support processing DBIDS applications and badging for project personnel, subcontractors, and visitors as needed.
• Maintain records of access approvals, renewals, and expirations to support project onboarding logistics.

Benefits

• Medical, dental, and vision insurance.
• Basic and supplemental life insurance.
• Paid parental leave.
• Short- and long-term disability.
• 401(k) with company match of up to 5%.
• Education Support Program.
• Stock options for regular employees working at least 20 hours per week.
• Up to four weeks of paid time off per year based on weekly scheduled hours.
• Up to 14 company-paid holidays.
• Depending on role type and job level, employees may be eligible for benefits and bonuses based on company policies and discretion.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed