Document Control Specialist 1 (Sw)

Eversource Energy • Berlin, CT

3d • $48,670 - $54,080 • Onsite

About The Position

Manages a variety of engineering services functions that could include technical writing, document control or similar engineering support activities. This position is primarily responsible for overseeing the processing and/or reproduction of construction documents to ensure accuracy and timely release for large projects. The Document Control Specialist must be a self-starter and have excellent computer skills. This person will interface with multiple Engineering, Project, Operations teams in order to ensure process and controls are in place and system performance is good. The successful candidate will be expected to communicate effectively with project team members, have a high level of initiative and motivation to deliver quality results, have strong problem-solving skills and a demonstrated ability to work within a team environment providing value-added, innovative solutions and maintaining strong client relationships.

Requirements

• Proficiency in Microsoft Suite, such as Windows, Excel, Word, PowerPoint, Access
• Strong oral and written communications skills
• Excellent computer skills
• Excellent people management skills, motivating others to action
• Strong Organizational skills with the ability to multi-task
• Attention to detail and problem-solving skills
• Excellent Time Management skills and the ability to prioritize work
• High School Diploma or Associate Degree
• Zero (0) to three (3) years of related experience
• Must be available to work emergency restoration assignment as required.
• Must be available to travel between MA/CT/NH as necessary.

Nice To Haves

• Obtain Synergis Adept Administrator Certificate

Responsibilities

• Evaluate all Adept drawing control and printing processes and make improvements when necessary
• Ensures the timely, thorough, and accurate processing of all engineering project drawing deliverables in compliance with Eversource Standards
• Coordinate the activities of Document Control, including distribution and auditing controlled documents, maintenance of electronic department directories, tracking and reporting on construction and/or as-built drawing status.
• Process one or more document types through all procedural steps in accordance with well-defined procedures and guidelines and ensure that pre-established document control requirements
• Assist with the implementation, management and administration of an electronic document management system(s) (SharePoint, Teams, FileMaker Pro, MS Access, Adept, etc.)
• Receive, track, and monitor engineering project documents using standard document management programs to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Review and proofread documents for consistency of document format and Program concerns and use Adept software to track, manage and control issued and received documents.
• Assign identification numbers, and various other document tracking numbers
• Monitor Adept repository, Teams and Sharepoint, etc. for compliance to procedures and requirements
• Interface with IT and Eversource Management to continually improve the engineering drawing configuration control capabilities
• Interface with Adept group users such as Substation Engineering, Transmission Line Engineering, Siting and Survey Engineering to maintain file consistency and proper controls in the Adept library
• Work with project managers to coordinate project activities and ensure a smooth transition from project to operations
• Provide Training and guidance to new document control staff and other Eversource employees and vendors in the operation and use of Adept
• Support published corporate policies and perform additional assignments per management’s direction
• Actively support storm and/or emergency restoration assignments.
• Complete and Maintain Critical Energy Infrastructure Information (CEII) certifications
• Obtain Synergis Adept Administrator Certificate
• Experience with large plotters and batch plot large drawing packages
• Coordinate with outside vendors for printing and delivery of drawing packages
• Develop and provide performance related input for weekly/monthly KPI (Key Performance Indicator) reporting
• Support other service territories as necessary (CT/WMA, EMA, NH)
• Support Engineering Project services including Material Requisitions, Engineering service Requisitions within MAXIMO system, Project Closeout, and other project related activities as required

Benefits

• Competitive total rewards program
• Salary is commensurate with your experience.
• This position is eligible for a potential incentive.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree