Document Control Specialist

Scout Motors • Columbia, SC

3d • $95,000 - $120,000 • Onsite

About The Position

Scout Motors is bringing back an iconic American vehicle, electrifying and digitizing it with American innovation. We are a company built on respect for the past, present, and future, fostering a culture of exploration, caretaking, and hard work. We empower our talented, inclusive, and entrepreneurial teams to innovate. We are looking for individuals who are visionary leaders, knowledgeable doers, and passionate go-getters to join us in shaping the future of transportation. If you're ready to drive change and make history, apply now!

Requirements

• A Bachelor’s degree in Legal Studies, Business Administration, Quality Management, or a related field.
• 5 - 7 years of experience in document control, quality systems, or a related role within an automotive environment.
• Solid understanding of Quality Management Systems (QMS), ISO 9001 and document control principles.
• Experience working with regulatory, compliance, or legal requirements; ability to translate requirements into clear and effective documentation practices.
• Experience with deployment of document management systems, SharePoint, JIRA.
• Strong process orientation with the ability to structure, standardize, and continuously improve workflows.
• Strong written and verbal communication skills; strong ability to lead cross-functional teams and influence stakeholders at different levels.
• Experience within the automotive industry is preferred.
• Fluent in English required.
• High attention to detail, structured and independent working style, strong sense of ownership, and the ability to balance governance with business needs.

Nice To Haves

• Experience in establishing or maintaining structured documentation frameworks is a plus.
• Familiarity with AI-enabled solutions is a plus.
• Prior experience with VW Group standards and processes is a strong advantage.
• German language skills are a plus.

Responsibilities

• Establish and own document control policy within the Scout BMS.
• Manage controlled documentation (Process Standards, Procedures, Work Instructions, Forms, etc.) across the full lifecycle.
• Define and enforce document standards (nomenclature, version control, retention) to ensure consistency and clarity.
• Ensure compliance with regulatory, VW Group and internal requirements; maintain audit-ready documentation.
• Lead the deployment and implementation of document management systems and tools.
• Own AI-enabled solutions (e.g., AI agents) to ensure up-to-date requirements are accessible across the organization.
• Drive digital, efficient, user-friendly and scalable document management practices.
• Own and maintain the process model, ensuring lean, streamlined processes (elimination of waste or duplication).
• Drive standardization and regular “freezing” of process baselines.
• Support the development and continuous improvement of the overall BMS.
• Promote process approach and risk-based thinking across the organization.
• Act as a trusted advisor to all departments on document control and process-related topics.
• Act as a BMS Specialist for some departments as required.
• Support teams in developing clear, complete, and consistent procedures and instructions aligned with corporate standards and identity.
• Collaborate cross-functionally to ensure processes meet customer and business requirements.
• Drive process excellence initiatives across the organization.
• Support additional BMS-related tasks and initiatives as required.

Benefits

• Competitive insurance including: Medical, dental, vision and income protection plans.
• 401(k) program with: An employer match and immediate vesting.
• Generous Paid Time Off including: 20 days planned PTO, as accrued.
• 40 hours of unplanned PTO and 14 company or floating holidays, annually.
• Up to 16 weeks of paid parental leave for biological and adoptive parents of all genders.
• Paid leave for circumstances related to bereavement, jury duty, voting time, or military leave.
• Pay Transparency.
• Annual performance bonus program.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level