Document Control I

TTM • Syracuse, NY

6d

About The Position

TTM Technologies is seeking a Document Control I to provide general support for processing RCNs, including data entry and electronic file organization; creating part numbers; distributing and retrieving drawings; and supporting the document control area, including copying and ordering supplies. The role works under close supervision.

The position processes limited RCNs, reviews simple RCNs for accuracy and completeness, maintains the RCN database, creates part and/or drawing numbers while checking for duplicates, processes originals and distributes copies when applicable, and maintains electronic files of controlled documentation. It retrieves and sends or copies electronic drawings when requested, helps authorized personnel use copy equipment, scanners, and printers, and trains employees on basic document-control procedures. The role also identifies process inefficiencies and contributes to system improvements, moves documents among unreleased, released, and archive storage, exports and files documents electronically, and establishes filing systems as needed. Other duties may be assigned.

Candidates must be able to read, interpret, and communicate company policies and procedures, have strong interpersonal and training skills, and possess good computer skills, including email and Windows Explorer. They must be able to perform job functions with minimal supervision and have a basic understanding of TTM's document control process. A background suitable for a U.S. Department of Defense Secret clearance is required when necessary for a project. The role must comply with TTM export-control policies and applicable laws, including ITAR, EAR, and OFAC.

Requirements

• High school degree.
• 0–1 years of relevant experience.
• Ability to read, interpret, and communicate company policies and procedures to others.
• Excellent interpersonal skills and ability to train others.
• Good computer skills, including email and Windows Explorer.
• Ability to perform all job functions with minimal supervision.
• Basic understanding of TTM's document control process and ability to assist others with related questions or issues.
• Background that would permit the U.S. Department of Defense to issue a Secret clearance when necessary for work on a project requiring one.
• Ability to comply with TTM Export Control Policies and Procedures and applicable laws, including ITAR, EAR, and OFAC.

Responsibilities

• Process a limited number of RCNs and review simple RCNs for accuracy and completeness.
• Maintain the RCN database.
• Create part numbers and/or drawing numbers, researching to ensure duplicates are not created.
• Process original controlled documents, distribute copies when applicable, and maintain electronic files of controlled documentation.
• Retrieve electronic drawings for internal personnel and send them by email or make copies when requested.
• Maintain electronic files when required by procedure.
• Assist authorized personnel with copy equipment, scanners, and printers.
• Train employees on basic document-control procedures, including RCN preparation, document checklist maintenance, change history inquiries, and document database management.
• Identify inefficiencies and weaknesses in document-control processes and contribute to system improvements.
• Move electronic documents between unreleased, released, and archive storage locations.
• Export documents into electronic format and store files in appropriate locations.
• Set up electronic filing systems as needed to support additional documentation.
• Perform other duties as assigned.
• Follow TTM export-control policies and applicable laws, including requirements for identifying ITAR products, recognizing foreign-person visitors, visitor authorization, export requirements, and vendor approvals.

Benefits

• Medical benefits
• Dental benefits
• Vision benefits
• 401(k)
• Flexible spending accounts
• Health savings accounts
• Accident benefits
• Life insurance
• Disability benefits
• Paid vacation
• Paid holidays
• Potential annual or quarterly company bonus, depending on position assignment
• Potential shift premium for eligible alternative-shift positions, depending on assigned shift and location

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED