Document Control Coordinator I

Zachry Group • Terrell, NC

8d

About The Position

Zachry Group is welcoming applications for consideration for future opportunities and is building a pipeline of mission-driven professionals. This role is for a future opportunity on a new construction project in Terrell, North Carolina. The coordinator oversees change management activities and works with project contracts, joint venture or partnership agreements, purchase orders, and technical project documents to assess and substantiate changes. The role leads the development, submission, tracking, resolution, and closeout of changes and supports cost and schedule forecasting, reporting, claims, back charges, and cost recovery. It collaborates across the EPC project team and with client, vendor, engineering, procurement, subcontract, quality, accounting, and operations stakeholders. The coordinator also supports site supervision, trains and mentors change management staff, and helps develop careers and the organization. Work takes place in offices, warehouses, and on industrial construction sites, where site visits may involve mobility on the ground and at heights, personal protective equipment, and moderate to high noise.

Requirements

• Excellent communication skills.
• Computer proficiency, including proficiency with Microsoft Office applications.
• Mid-level Excel skills, including understanding basic formulas, troubleshooting problems, working with delimited data, and importing data accurately while working with multiple windows.
• Strong organizational skills and ability to multitask.
• Ability to learn processes quickly and adapt to changes quickly.
• Ability to follow directions precisely.
• Ability to work varying hours as required to support construction operations.
• Ability to communicate in person, by telephone, email, video chat, and software systems.
• Ability to visit maintenance sites and industrial facilities, including mobility on the ground and at heights, and use of required personal protective equipment.

Responsibilities

• Oversee daily activities related to change management.
• Read and understand project prime contracts, applicable joint venture, consortium, or partnership agreements, vendor and subcontract purchase order language, and project technical details, drawings, specifications, codes, and standards.
• Lead the team in developing change entitlement and preparing, substantiating, submitting, and closing out potential changes.
• Monitor and expedite change resolution.
• Ensure extra-work costs and hours are tracked using timesheets and/or event-capture software.
• Develop forecasts for extra-work costs and schedule.
• Support preparation and distribution of periodic reports, tracking tools, dashboards, and scorecards.
• Develop client or engineering change orders as permitted by contractual agreements.
• Ensure teams manage claims within the Advanced Work Packaging (AWP) framework to capture impacts, track changes, and substantiate claims.
• Review RFIs, NCRs, DCNs, field work and technical instructions, and other deviations from drawings, specifications, and plans.
• Develop and process back charges, and prepare basic estimates as supporting documentation.
• Prepare documents for budget transfers or cost recovery based on contractual agreements.
• Maintain working relationships with Operations, Engineering, Procurement, Subcontracts, QC, Enterprise/JV Accounting, vendors, and the client.
• Promote communication across the EPC project team to identify scope deviations, illustrate effects, understand causes, and propose effective controls.
• Implement training for change management staff, EPC departments, and stakeholders.
• Support operational and technical craft supervision with drawings and specifications, data analysis, reporting, and engagement with design engineers regarding extra-work issues.
• Coach, mentor, and train change management coordinators.
• Support career and organizational development.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed