Document Control Coordinator I

Zachry Group • Terrell, NC

9d • Onsite

About The Position

Zachry Group is seeking applicants for its pipeline of future opportunities, including a Document Coordinator role for a new construction project in Terrell, North Carolina. The position oversees project change management, including establishing entitlement, developing and substantiating potential changes, submitting and closing them out, and monitoring their resolution. It supports cost and schedule forecasting, change-order and back-charge development, claims management, reporting, and budget transfers or cost recovery in accordance with contractual agreements.

The coordinator works across the EPC project team and with Operations, Engineering, Procurement, Subcontracts, Quality Control, accounting, vendors, and the client. The role also supports construction supervision with drawing and specification issues, data analysis, reporting, and coordination with design engineers. It includes training, coaching, and mentoring change-management staff and supporting career and organizational development.

The position requires strong communication and organizational skills, proficiency with Microsoft Office—particularly intermediate Excel skills—and the ability to multitask, follow directions, learn processes quickly, adapt to change, and work varying hours as needed to support construction operations. Work may take place in an office, warehouse, or site trailer/building, with visits to maintenance sites and industrial facilities. Site work may involve moderate-to-high noise, mobility on the ground and at heights, and use of personal protective equipment.

Requirements

• Excellent communication skills.
• Computer proficiency, including Microsoft Office applications.
• Intermediate Excel skills, including basic formulas, troubleshooting, working with delimited data, and importing data accurately while working across multiple windows.
• Strong organization and ability to multitask.
• Ability to learn processes quickly and adapt to changes quickly.
• Ability to follow directions precisely.
• Ability to work varying hours as required to support construction operations.
• Ability to communicate in person, by telephone, email, video chat, and software systems.
• Ability to visit maintenance sites and industrial facilities, including mobility on the ground and at heights, and use required personal protective equipment.

Responsibilities

• Oversee daily activities related to change management.
• Read and understand project prime contracts and applicable joint venture, consortium, or partnership agreements.
• Read and understand purchase order terms for vendor and subcontract purchase orders.
• Understand project technical details, drawings, specifications, codes, and standards to establish entitlement for change management.
• Lead the team in developing entitlement and preparing, substantiating, submitting, and closing out potential changes.
• Monitor and expedite change resolution.
• Track extra-work costs and hours using timesheets and/or event-capture software.
• Develop forecasts for extra-work costs and schedule.
• Support preparation and distribution of periodic reports, tracking tools, dashboards, and scorecards.
• Develop client or engineering change orders as permitted by contractual agreements.
• Ensure teams manage claims within the Advanced Work Packaging (AWP) framework to capture impacts, track changes, and substantiate claims.
• Review RFIs, NCRs, DCNs, field work and technical instructions, and other deviations from drawings, specifications, and plans.
• Develop and process back charges.
• Develop basic estimates as supporting documentation.
• Prepare documents for budget transfer or cost recovery based on contractual agreements.
• Maintain working relationships with Operations, Engineering, Procurement, Subcontracts, Quality Control, Enterprise/JV Accounting, vendors, and the client.
• Promote communication across the EPC project team to identify scope deviations, illustrate effects, understand causes, and propose effective controls.
• Implement training for change-management staff, EPC departments, and stakeholders.
• Support operational and technical craft supervision with drawings and specifications, data analysis, reporting, and engagement with design engineers on extra-work issues.
• Coach, mentor, and train change-management coordinators.
• Support career and organizational development.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed