Document Control Coordinator

Herzog • Burns, NY

2d • Onsite

About The Position

Herzog Energy, Inc. is seeking a Document Control Coordinator in Burns, NY. The position operates document reproduction equipment and maintains original and revised document storage files using established document-control processes. The pay range is $60,000–$90,000 annually.

The coordinator manages project drawings, documents, submittals, and product or service bulletins, ensuring proper processing, version control, distribution, and segregation of obsolete materials. The role supports project personnel by helping ensure that only current documents are available in the field. It also includes operating and maintaining reproduction and finishing equipment, filing documents for retrieval, and providing other administrative assistance as assigned.

The position works primarily in an office environment and requires regular, predictable attendance, attention to safety procedures, and participation in Herzog’s culture and essential behaviors. Employment is subject to background and motor vehicle checks, a physical and medical evaluation, drug screening, a valid driver’s license and required endorsements, and completion and maintenance of required safety certification and testing.

Requirements

• High school diploma or equivalent.
• Excellent verbal and written communication skills.
• Excellent organizational skills.
• Good time-management skills.
• Excellent attention to detail.
• Proficiency in MS Word, Excel, and related Microsoft products.
• Ability to multi-task.
• Valid driver’s license and any endorsements required for the position.
• Pass required pre-employment background check, motor vehicle report review, physical, medical evaluation, and drug screen.
• Successfully complete and maintain required safety certification and testing annually.
• Meet the role’s physical requirements, including required color/vision examinations and ability to hear and distinguish required auditory signals.

Nice To Haves

• General knowledge of office procedures.

Responsibilities

• Process project drawings, documents, and submittals sequentially using the approved project transmittal process.
• Maintain document version and revision control using the approved project repository or document management system.
• Segregate obsolete or superseded documents in electronic and hard-copy formats.
• Assist project managers, project engineers, and superintendents in ensuring that current drawings and documents needed for construction, installation, or testing are released to the field.
• Notify project personnel when newer document versions are released and arrange for obsolete or superseded field documents to be collected and secured in an access-controlled area.
• Control document and drawing stamps, maintain and clean stamps, and apply the correct disposition stamps when required.
• Read drawing border information and professional engineer stamps and identify stamp locations.
• Verify that drawings contain correct data and revisions for document version control.
• Operate blueprint, high-speed copier, and other reproduction equipment to produce legible copies.
• Receive product or service bulletins in electronic or hard-copy form, maintain their revision control, and notify project personnel when bulletins are received.
• Operate other equipment, such as padding, binding, folding, and paper-cutting machines, to prepare document packages as instructed.
• Maintain and file reproduced originals and revisions for easy retrieval.
• Type department forms, including document transmittals, as needed.
• Assist with distribution of completed reproduction work.
• Perform routine equipment adjustments and surface cleaning; notify a supervisor or equipment manufacturer when repairs are required.
• Complete additional assignments as directed by a supervisor.
• Participate in and promote Herzog’s culture and essential behaviors; maintain regular and predictable attendance and punctuality.
• Report safety violations to the immediate supervisor and adhere to established safety policies and procedures.

Benefits

• Medical coverage.
• Dental coverage.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED