Document Control Coordinator

Dynalectric Company • Portland, OR

3d • Onsite

About The Position

The Document Control Coordinator evaluates document control platforms and implements the selected platform. The role sets up, maintains, updates, and closes out electronic project documents for selected projects, coordinating with project teams to meet deadlines and keep documentation organized and current. The position includes researching, testing, and evaluating platforms such as PlanGrid, BIM 360, Bluebeam Revu, Procore, and SmartSheet; implementing the selected application; and creating and adapting workflows based on testing and feedback from project managers and field teams.

The coordinator manages electronic project documents in Bluebeam, including project setup, contract document uploads, specification revisions, submittals, drawing revisions, RFIs/ASIs, QA/QC/CX documents, field-team training and support, as-built drawings, and project archiving. The role is office-based in a temperature-controlled environment, with occasional travel to active construction sites in Portland and statewide. Typical hours are Monday through Friday during normal business hours.

Requirements

• Experience in document control at a multidisciplinary construction firm.
• Basic understanding of construction drawings and associated documents, with the ability to read and understand construction documents.
• Strong leadership skills.
• Excellent verbal and written communication skills.
• Ability to work with a variety of personalities.
• Ability to work to aggressive schedules and deadlines.
• Basic understanding of product submittals.
• Experience using and evaluating construction software.
• Experience with Bluebeam software.
• Experience with a current Windows operating system.
• Familiarity with Mac OS.
• Experience with Microsoft Word, Excel, Visio, and PowerPoint.
• Experience designing workflow diagrams and flow charts.
• QA/QC document control experience.

Nice To Haves

• Electrical background preferred.

Responsibilities

• Research, test, and evaluate document control applications, including PlanGrid, BIM 360, Bluebeam Revu, Procore, and SmartSheet.
• Implement the selected document control application for projects.
• Create Bluebeam workflows for new project setup, specification revisions, submittals, drawing revisions, RFIs/ASIs, and as-built drawings.
• Test and adapt workflows with project managers and field teams, gather feedback, modify existing workflows, and create new workflows.
• Set up new Bluebeam projects, including folders, invitations, and permissions, and notify the project manager.
• Upload contract documents from the network to Bluebeam and notify the project team.
• Manage project documents in Bluebeam, including specifications, submittals, drawing revisions, RFIs/ASIs, and QA/QC/CX documents.
• Train and support field teams on document control workflows and software.
• Close out projects by managing as-built documents and archiving projects.
• Coordinate and communicate with project teams to meet deadlines and keep project documents organized and up to date.

Benefits

• Medical, dental, and vision coverage
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program
• Competitive salary and benefits package

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed