Document Control Coordinator

Kokosing • Fredericktown, OH

3d • Onsite

About The Position

We are seeking a detail-oriented Document Controls Coordinator to independently administer and manage project document control systems throughout the project lifecycle. This role plays a critical part in maintaining accurate documentation, supporting project teams, and ensuring efficient document flow, compliance, and communication across stakeholders.

Requirements

• Basic knowledge of Electronic Document Management Systems (EDMS).
• Proficiency with Microsoft Office applications.
• Ability to learn new systems and perform a variety of tasks.
• Strong attention to detail, flexibility, and self-motivation.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work effectively within a project team with minimal supervision.

Nice To Haves

• Knowledge of records and information management principles is an asset.

Responsibilities

• Maintain the Project Document Control Program throughout the project lifecycle.
• Control numbering, filing, storage, retrieval, and distribution of electronic and hard-copy documents.
• Oversee document approvals, maintenance, distribution, and retention processes.
• Prepare reports, transmittals, addendums, and document reproductions.
• Maintain records of incoming and outgoing document transmittals.
• Ensure controlled documents remain accurate, current, and compliant.
• Perform process assessments and support corrective/preventive action investigations.
• Coordinate and guide document flow and distribution activities at project sites.
• Train project personnel on document control standards, workflows, and systems.
• Protect confidential and sensitive information.
• Support project management and company objectives through additional assigned duties.
• Maintain punctual and reliable attendance.
• Follow directions and instructions accurately.
• Read and understand technical and business documents.
• Work cooperatively with team members, customers, and stakeholders.
• Use computers and software systems to communicate and access information.
• Manage multiple priorities in a fast-paced environment while maintaining a customer-focused approach.
• Consistently meet deadlines and apply logical problem-solving skills.
• Communicate professionally with supervisors, coworkers, customers, and vendors.
• Perform work safely and effectively while following company policies and procedures.
• Understand and follow oral and written instructions, safety requirements, and equipment guidelines.
• Work during normal operating hours and meet project deadlines.

Benefits

• medical, life, and disability insurance
• paid time off
• 401K plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed