Document Control Clerk
About The Position
The Document Control Clerk supports the Quality Department by reviewing, organizing, scanning, uploading, and maintaining accurate quality records and customer certification packages. The role verifies documentation for completeness, accuracy, traceability, and compliance with applicable customer requirements, and helps ensure records are accessible and properly filed. The position involves coordinating with internal departments and outside suppliers to resolve documentation issues, supporting internal, customer, and third-party audits, tracking outstanding records, and preparing quality-related reports and correspondence. The role also maintains quality files and the stamp control log and performs other related duties as assigned or requested. This is a full-time, first-shift position in Anaheim, California. The work environment includes moderate exposure to moving mechanical parts and usually moderate noise. The employee must follow company and governmental safety, environmental, and hazardous-materials regulations and procedures, and wear personal protective equipment in specified areas.
Requirements
- High school diploma or equivalent.
- Strong attention to detail and ability to identify documentation discrepancies.
- Ability to organize, prioritize, and complete multiple assignments accurately and on time.
- Proficiency in data entry, electronic filing, scanning, and document retrieval.
- Proficiency in Microsoft Office, particularly Excel, Word, and Outlook.
- Ability to operate scanners, printers, copiers, and other standard office equipment.
- Effective English verbal and written communication skills; ability to read and understand work instructions, customer correspondence, certifications, and other quality records.
- Ability to work collaboratively with Quality, Production, Engineering, Sales, suppliers, and customers.
- Ability to work overtime as required.
- Ability to sit or stand and walk for extended periods; see, focus, speak, and listen; and use fine manipulation continuously.
- Hand-eye coordination, repetitive hand movement, and manual dexterity using hands and fingers to handle and feel.
- Ability to lift, carry, pull, and push up to 25 pounds.
- Ability to comprehend and retain verbal and written information and apply sound judgment to job-related issues.
- Follow safety, environmental, and hazardous-materials procedures and wear personal protective equipment in specified areas.
Nice To Haves
- One to two years of clerical, document control, or quality documentation experience preferred.
- Aerospace or manufacturing experience is a plus.
- Proficiency in 10-key data entry and fast, accurate typing skills preferred.
- Familiarity with aerospace quality documentation and product traceability preferred.
Responsibilities
- Review and track Quality Department records, including work orders, travelers, inspection reports, and supporting certifications.
- Prepare and review customer certification packages for completeness, accuracy, traceability, and applicable customer requirements.
- Perform documentation checks and retrieve requested records to support internal, customer, and third-party audits.
- Communicate with internal departments and outside suppliers to resolve missing, incomplete, or incorrect certifications and traveler documentation.
- Review nonconformance documentation for completeness and accuracy.
- Scan, index, and upload quality documents to the designated electronic vault and company network according to established practices.
- Verify scanned and uploaded documents are legible, correctly identified, and filed in the appropriate location.
- Maintain organized quality files and records, as well as the stamp control log, to support product traceability and retrieval.
- Prepare quality-related reports and correspondence for suppliers, customers, and internal personnel as assigned.
- Track documentation status and follow up on outstanding records to support timely completion of customer certification packages.
- Perform other related duties as assigned or requested.
- Comply with company and governmental safety, environmental, and hazardous-materials regulations and procedures.
- Wear personal protective equipment in specified areas.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
