Document Control Clerk (Anchorage, Ak)

Doyon Limited • Anchorage, AK

9d • Onsite

About The Position

The Document Control Clerk supports and assists the Project’s Document Control Lead. The role is responsible for collecting, filing, organizing, and safeguarding project documentation in accordance with project filing matrices and retention protocols, maintaining project logs and document numbering systems, and helping prepare official turnover packages for delivery to clients. The position also provides clerical assistance to the project management team and staff as needed.

The role is based in Fairbanks or Anchorage and supports work in Fairbanks and on the North Slope. The work is primarily performed in an office environment with people in varied roles and with differing personalities and abilities. The work is generally sedentary, with routine walking, standing, bending, and carrying items weighing less than 40 pounds. Reasonable accommodations may be made for qualified individuals with disabilities.

Requirements

• High school diploma or GED.
• Minimum of 3 years of document-control experience is preferred.
• Ability to read and interpret documentation to ensure accurate filing, retention, and inclusion in turnover packages.
• Effective verbal and written communication skills.
• Ability to quickly learn pipeline-construction industry and client nomenclature and acronyms.
• Intermediate skills in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe; candidates may be required to complete a skills assessment.
• Ability to learn, understand, and use client and DES corporate management information systems.
• Ability to apply intermediate mathematical skills, including algebraic equations and fractions.
• Ability to understand and interpret graphs, charts, and tables.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Good understanding of contract record keeping, documentation, and turnover provisions, and general understanding of contract and client documentation and turnover requirements.
• Ability to understand project and corporate management documentation needs and requirements, and quickly learn and use new software programs.
• Ability to work in a team environment, attend to detail, follow work rules, and adhere to established work schedules.
• Knowledge of appropriate procedures for handling sensitive and confidential information.
• Ability to identify and resolve problems in a timely manner and skillfully gather, analyze, and interpret financial and general business information.
• Ability to communicate clearly and persuasively, including communicating critical and urgent issues to appropriate project personnel.
• Ability to accurately perform duties with minimal direct supervision and work proactively in a fast-paced, deadline-oriented environment.
• Willingness to make decisions and demonstrate sound judgment and timely decision-making.
• Ability to promote and observe safety and security procedures and use equipment and materials properly.

Nice To Haves

• Minimum 3 years of document-control experience is preferred.

Responsibilities

• Lead by example in supporting Doyon Energy Services’ zero-incident safety and environmental culture.
• Assist with project-controlled documents as directed by the Document Control Lead.
• Help project managers, supervisors, and staff understand document-control requirements for DES, client, and contract compliance.
• Maintain and follow procedures for collecting, filing, and safeguarding project documentation.
• File and organize official correspondence and documents received from or transmitted to clients, vendors, and subcontractors.
• Maintain a document-control numbering system to track transmittals, RFIs, PCRs, other project documents, and logs.
• Collect and logically maintain documentation and correspondence in binders or electronically via DES’s server for accessibility, retention, and safekeeping.
• Assist with and prepare project turnover documentation for delivery to clients as needed.
• Provide clerical assistance to the project management team and staff as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED