Document Control Clerk (Fairbanks, Ak)

Doyon Limited • Fairbanks, AK

9d • Onsite

About The Position

The Document Control Clerk supports the Project’s Document Control Lead and assists project managers, supervisors, and staff in meeting DES, client, and contract documentation requirements. The role involves collecting, organizing, filing, and safeguarding project documents and correspondence, maintaining document tracking systems and logs, and helping prepare official project turnover documentation for clients. The position also provides clerical assistance to the project management team as needed.

The position may be based in Fairbanks or Anchorage, Alaska, and covers work in Fairbanks and on the North Slope. Town schedules are Monday through Friday or more, with 40 or more hours per week; North Slope schedules are Monday through Sunday or more, with 70 or more hours per week. Most work is performed in an office setting with people in a variety of roles and with differing personalities and abilities. Work is generally sedentary but requires routine walking, standing, bending, and carrying items weighing less than 40 pounds.

Requirements

• High school diploma or GED.
• Ability to read and interpret documentation to ensure accurate filing, retention, and inclusion in turnover packages.
• Effective verbal and written communication skills.
• Ability to learn industry and client nomenclature and acronyms.
• Intermediate skills in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe; candidates may be required to complete a skills assessment.
• Ability to learn and use client and DES corporate management information systems.
• Ability to apply intermediate mathematical skills, including algebraic equations and fractions.
• Ability to understand and interpret graphs, charts, and tables.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to work in a team environment, maintain attention to detail, follow work rules, and adhere to established work schedules.
• Knowledge of appropriate procedures for handling sensitive and confidential information.
• Ability to perform duties accurately with minimal direct supervision and proactively work in a fast-paced, deadline-oriented environment.
• Ability to exercise sound judgment, make decisions, and communicate critical and urgent issues to appropriate project personnel.
• Ability to observe safety and security procedures and use equipment and materials properly.

Nice To Haves

• Minimum of 3 years of document control experience preferred.
• Good understanding of contract record keeping, documentation, and turnover provisions.
• General understanding of contract and client documentation and turnover requirements.
• Ability to quickly learn and use new software programs.

Responsibilities

• Understand, practice, and lead by example Doyon Energy Services’ commitment to a zero-incident safety and environmental culture.
• Assist with project-controlled documents in accordance with instructions from the Document Control Lead.
• Help project managers, supervisors, and staff understand document control needs and comply with DES, client, and contract documentation requirements.
• Maintain and follow procedures for collecting, filing, and safeguarding project documentation.
• File and organize officially received and transmitted correspondence and documents from clients, vendors, and subcontractors.
• Maintain a document control numbering system to track transmittals, RFIs, PCRs, other project-related documents, and logs.
• Collect and maintain documentation and correspondence in an organized manner, in binders or electronically via DES’s server, for accessibility, accurate retention, and safekeeping.
• Assist with and prepare official project turnover documentation for delivery to clients as needed.
• Provide clerical assistance to the project management team and staff as needed.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED