Temporary Admin Assistant (Fairbanks, AK)

Doyon Limited•Fairbanks, AK

11h

About The Position

This temporary, full-time Administrative Assistant position provides administrative support to administrative and project teams. The role involves handling highly sensitive, private, and confidential company and personnel information and records. It requires strong organizational skills, attention to detail, data-entry ability, and routine copying and filing of documents. The assistant must collect and file documents consistently in accordance with the filing matrix and safekeeping protocols, while maintaining confidentiality and safeguarding all records. The position is based in Fairbanks, Alaska. The listed location is “Town,” and the hours are listed as “Town - 40+.” The role supports personnel onboarding, project document control, database entry, filing, and other clerical and special-project work. It also requires adherence to Doyon Energy’s safety and environmental culture and the organization’s core and job-specific competencies.

Requirements

High school diploma or GED.
Strong working knowledge of computers and proficiency in all Microsoft Office Suite programs.
Ability to learn, understand, and effectively use client and DES corporate management information systems.
Ability to organize and prioritize daily work, manage multiple tasks and projects, use time efficiently, develop action plans, and meet deadlines.
Attention to detail and ability to ensure work and information are complete and accurate.
Effective listening, writing, and speaking skills, including the ability to communicate important issues and questions to appropriate staff.
Ability to handle highly sensitive, private, and confidential information with discretion.
Analytical, problem-solving, and judgment skills.
Ability to perform accurately with minimal direct supervision in a high-paced, deadline-oriented environment.
Ability to observe safety and security procedures and use equipment and materials properly.
Ability to perform the listed duties and meet the position’s physical demands.

Nice To Haves

One year of office experience is preferred.

Responsibilities

Lead by example in supporting Doyon Energy’s commitment to a zero-incident safety and environmental culture.
Assist with onboarding personnel.
Maintain project-controlled documents according to instructions from the administrative team.
Perform database entry as needed and directed.
Follow procedures for collecting, filing, and safeguarding project documentation.
Provide clerical assistance to administrative and project management teams.
Undertake special projects requested by administrative team members and the Admin & HR Manager.
Perform general filing.
Perform other duties as assigned.
Maintain the confidentiality and security of sensitive company and personnel records.