Document Clerk

Litchfield Cavo LLP • Metairie, LA

2d

About The Position

Litchfield Cavo LLP is a growing nationwide litigation defense law firm that provides employees with a supportive environment, tools to contribute effectively, and opportunities for professional development. The firm seeks an experienced Document Clerk for its New Orleans area office. The role handles varied administrative responsibilities and is expected to take ownership of assigned work while proactively communicating with supervising personnel about deadlines, competing priorities, questions, and anticipated delays. The position may be full-time or part-time. The firm provides current technology, ongoing training, experienced support staff, and full-time IT and marketing departments.

Requirements

• At least 2 years of similar administrative support experience in a law firm.
• Ability to collaborate effectively with a wide range of personalities.
• Ability to manage multiple projects with competing deadlines in a busy legal environment.
• Ability to work proactively, independently, and as part of a team.
• Self-directed and self-motivated, with the ability to work effectively under tight time constraints.
• Clear written and verbal communication skills.
• Professional demeanor and positive attitude when working with attorneys, colleagues, and vendors.
• Proficiency with Microsoft Word, Excel, Outlook, and PDF Maker.
• Efficiency navigating the internet.

Nice To Haves

• Knowledge of iManage; training is provided.

Responsibilities

• Answer, screen, and route incoming calls promptly and professionally.
• Process vendor invoices for payment and receive, maintain, and track case-related invoices from litigation vendors.
• Ensure invoices are associated with the appropriate matter and routed for timely review, approval, and processing.
• Maintain electronic case files, including opening, closing, and routine file organization.
• Download, copy, scan, and save documents and mail.
• Identify and promptly route time-sensitive correspondence, court notices, checks, settlement documents, discovery, and other priority materials to appropriate personnel.
• Maintain records of certified, registered, overnight, and other trackable mail.
• Deliver incoming mail and faxes and prepare outgoing mail daily.
• Assist with large mailing, copying, scanning, and document-production projects.
• Maintain postage, shipping, and courier records as required.
• Assist with basic data entry and other administrative projects.
• Coordinate routine office maintenance and vendor requests with appropriate contacts.
• Serve as the firm's primary administrative point of contact with building management regarding routine building and facilities matters.
• Organize, prioritize, and implement tasks with strong attention to detail.
• Manage multiple projects and competing deadlines in a busy legal environment.
• Take ownership of assigned administrative responsibilities and communicate proactively with supervising personnel about deadlines, priorities, questions, and anticipated delays.

Benefits

• Competitive compensation plan.
• Excellent benefits package.
• Supportive and collegial work environment.
• Opportunities for professional development.
• Current technology, ongoing training, experienced support staff, and full-time IT and marketing departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed