Document Clerk

Litchfield Cavo LLP • Metairie, LA

12d

About The Position

Litchfield Cavo LLP is seeking an experienced Document Clerk for its New Orleans-area office. The role provides a variety of administrative support in a busy legal environment and requires taking ownership of assigned responsibilities while proactively communicating with supervising personnel about deadlines, competing priorities, questions, and anticipated delays. The position may be full-time or part-time.

The Document Clerk supports the firm’s administrative and document workflows, including handling calls and mail, processing and tracking litigation-related vendor invoices, maintaining electronic case files, routing time-sensitive materials, and assisting with document-production projects. The role also includes routine office coordination with vendors and building management. The firm provides current technology, ongoing training, experienced support staff, and full-time IT and marketing departments.

Requirements

• At least 2 years of similar administrative support experience in a law firm.
• Ability to collaborate effectively with a wide range of personalities.
• Ability to manage multiple projects with competing deadlines in a busy legal environment.
• Ability to work proactively and independently as well as part of a team, and to remain self-directed and self-motivated under tight time constraints.
• Clear written and verbal communication skills.
• Professional demeanor and positive attitude with attorneys, colleagues, and vendors.
• Proficiency with Microsoft Office, including Word, Excel, and Outlook, and PDF maker.
• Efficiency navigating the internet.

Nice To Haves

• Knowledge of iManage; training is provided.

Responsibilities

• Answer, screen, and route incoming calls promptly and professionally.
• Process vendor invoices for payment and receive, maintain, and track case-related vendor invoices, ensuring they are associated with the appropriate matter and routed for review, approval, and processing.
• Maintain electronic case files, including opening, closing, and routine file organization.
• Download, copy, scan, and save documents and mail.
• Identify and promptly route time-sensitive correspondence, court notices, checks, settlement documents, discovery, and other priority materials to appropriate personnel.
• Maintain records of certified, registered, overnight, and other trackable mail.
• Deliver incoming mail and faxes and prepare outgoing mail daily.
• Assist with large mailing, copying, scanning, and document-production projects.
• Maintain postage, shipping, and courier records as required.
• Assist with basic data entry and other administrative projects.
• Coordinate routine office maintenance and vendor requests with appropriate contacts.
• Serve as the firm’s primary administrative point of contact with building management regarding routine building and facilities matters.
• Organize, prioritize, and implement tasks while maintaining strong attention to detail.
• Communicate proactively with supervising personnel regarding deadlines, competing priorities, questions, and anticipated delays.

Benefits

• Competitive compensation plan.
• Excellent benefits package.
• Supportive and collegial work environment.
• Substantial opportunities for professional development.
• Current technology, ongoing training, experienced support staff, and full-time IT and marketing departments.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed