Agency Event Director

Cloth & Flame•Los Angeles, CA

About The Position

The Director of Events is the operational leader of Cloth & Flame’s events department, responsible for delivering exceptional events while building the systems, team, and processes that enable the agency to grow. This is a hands-on, player-coach position: the Director will personally produce many events while overseeing the department, with the role expected to shift toward greater team leadership and operational management as the company grows. The Director collaborates with sales, creative, design, production, culinary, and accounting to ensure sold programs are achievable, appropriately priced, and delivered to a high standard. The role involves managing event production and clients, leading and developing a small team, managing contractors and budgets, coordinating departmental processes, and overseeing final production deliverables.

Requirements

At least 5 years of experience in event production, experiential marketing, hospitality, live events, or a related field.
Strong organizational and communication skills across concurrent programs.
Proven experience producing events of varying complexity from planning through execution.
Experience managing, mentoring, or leading event professionals.
Experience managing event budgets, with an understanding of margin and profitability.
Ability to balance strategic thinking with hands-on execution.
Calm, resourceful, and solutions-oriented approach under pressure.
Willingness to travel and work evenings and weekends as event schedules require.

Responsibilities

Lead and participate in client calls, planning meetings, site visits, and final-details calls.
Oversee concurrent events as volume fluctuates, assigning event producers, internal support, and freelance resources based on program needs.
Serve as the event producer for assigned programs, managing projects from sales handoff through final reconciliation.
Manage and develop a small team, including the project manager and contract event producers.
Forecast event staffing needs and determine when contract support is needed based on event volume, complexity, and internal capacity.
Review creative decks and budgets to ensure proposed elements are accurately priced and operationally achievable.
Own budget updates, change orders, contract building, and expense-grid reviews.
Approve event producer and freelance hours for submission to accounting.
Partner with the Director of Culinary to establish clear processes and standards for collaboration between food and beverage and event operations teams.
Develop and maintain chef collaboration agreements and related processes.
Oversee final production deliverables, working with production and the warehouse to ensure fabrication and design elements are executed to standard.