Director of Administrative Services

The Aspenwood Company - Village On the Park Stonebridge Ranch•McKinney, TX

About The Position

The Director of Administrative Services oversees community accounting functions, supports human resources activities, manages office requirements, and supervises front desk/concierge staff at Village on the Park Stonebridge Ranch. The role includes handling resident billing and inquiries, supporting recruiting and payroll processes, maintaining employee records, and ensuring certifications and licenses remain current. The position works within company policies and applicable state and federal requirements, and manages office supplies and other office function needs within budget.

Requirements

Valid driver’s license.
Positive driving record.
Must pass a background check and drug screen.

Nice To Haves

Associate degree or above in accounting, finance, or human resources preferred.
2–3 years of related experience preferred.

Responsibilities

Oversee community accounting functions, including accounts payable, accounts receivable, billing, and resident inquiries.
Document, prepare, and distribute resident statements.
Manage aging and past-due account collections and analysis; follow company collection policies and procedures to reduce delinquent accounts and recommend write-offs to the Executive Director.
Assist hiring managers with recruiting and hiring.
Ensure timely submission of biweekly payroll processing and serve as the primary backup for timecard processing.
Schedule new-hire orientation and lead assigned segments.
Submit employee changes, including annual merit increases, changes in position or status, and terminations, in a timely manner.
Maintain on-site employee files in accordance with company, state, and federal requirements.
Track and ensure certifications and licenses are current and annual reports are processed.
Order office supplies and other office-function requirements within budget.
Manage front desk/concierge staff, including hiring and scheduling.