Director, Administration and Finance - Facilities Services - UTK

University of Tennessee•Knoxville, TN

6d•Onsite

About The Position

The Director of Administration and Finance leads and manages the financial, procurement, warehousing, and human resources functions of the University of Tennessee, Knoxville Facilities Services Department. The role is responsible for strategic planning, development, implementation, and oversight of the department’s budget, business operations, staffing, and organizational effectiveness. Its core areas are carried out through Business Services, Central Supply and Warehouse, and Facilities Services Human Resources, each led by a Manager reporting directly to the Director. The Director is a member of the Facilities Services leadership team and provides operational and strategic guidance to promote efficiency, compliance, and service excellence. The position reports to the Executive Director of Administration, Facilities Services, and works with the Executive Director and the Associate Vice Chancellor of the Facilities Services Department to develop the department’s mission, strategies, goals, and objectives. Facilities Services supports more than 300 facilities and utility systems in and around Knoxville. Its work includes maintenance and repair, custodial services, landscaping, utilities, construction, facilities planning and design, environmental initiatives, pest control, campus event services, and facilities administration. The department provides around-the-clock coverage.

Requirements

Bachelor’s degree in business or a related field such as finance, accounting, or management; alternatively, twelve years of progressively responsible experience in a business-related field may be considered in lieu of a degree.
At least eight years of combined managerial and business-related experience, including at least five years in a supervisory role; alternatively, the degree-in-lieu-of-experience pathway requires at least six years in a supervisory or managerial role.
Ability to research and analyze information and make appropriate recommendations and projections.
Ability to make clear, concise presentations.
Excellent oral and written communication skills.
Good organizational and planning skills.
Ability to manage multiple priorities.
Ability to work cooperatively and jointly in a challenging, fast-paced environment.
Computer literacy, including expertise with Microsoft Office and standard accounting software applications.
Legally authorized to work in the United States full time without current or future need for employment-based visa sponsorship.

Responsibilities

Work with the Executive Director and the Associate Vice Chancellor of the Facilities Services Department to set the mission and develop strategies.
Develop unit goals and objectives based on the mission and strategies, and ensure that unit activities support them.
Convene meetings and events to establish agendas and priorities, and facilitate working groups to advance mission goals and objectives.
Review status and outcomes with the Executive Director, identify opportunities for improvement, and coordinate or integrate processes with other departments.
Participate in departmental and interdepartmental committees, address problems, facilitate information exchange, and clarify issues or requests.
Develop, implement, execute, and manage the state-allocated E&G budget and WBse Restricted Accounts budgets for Facilities Services.
Oversee Business Services financial operations, including accounts payable and receivable, contracts, account reconciliations, and payroll.
Oversee expenditures and obligations of departmental financial resources, including post-award oversight of sponsored research programs and grants, to ensure compliance with fiscal policies and procedures.
Serve as the department’s central contact for fiscal and budgetary inquiries and provide the communication link for fiscal matters on behalf of the Associate Vice Chancellor.
Oversee Central Supply Office and Warehouse procurement and warehousing, providing direction to support effective operations and cost-efficient procurement.
Oversee the Facilities Services Human Resources Office to ensure compliance with University HR policies and procedures and State Labor Laws, and to support a skilled, qualified workforce.
Direct the administrative implementation of fiscal and personnel policies and procedures.
Provide Facilities Services Unit Directors and staff with guidance on fiscal, procurement, and HR matters.
Perform personnel management duties, including manpower planning, interviewing, hiring, and performance management for unit and department staff.
Exercise supervisory and performance management responsibility for unit staff, including recommendations for performance awards and disciplinary actions.
Directly supervise subunit Managers and oversee their work assignments, leave approval, training, performance reviews, evaluations, and award recommendations.
Oversee management of HR records, including applicant search files and Facilities Services personnel files.
Define qualifications and performance expectations for staff positions.