Director of Finance and Administration

Health Care Without Harm • Reston, VA

3h • $140,000 - $150,000 • Hybrid

About The Position

The Director of Finance and Administration plans, directs, supervises, and implements financial and administrative functions in alignment with organizational goals and priorities. The role works cross-functionally to strengthen organizational performance, operational excellence, compliance, and long-term sustainability, and is a member of the Operations Leadership Team alongside Information Technology Solutions and People & Culture. The position also participates in the Operations and Organizational Management Leadership Teams.

The Director leads the Finance and Administration team, systems, processes, and procedures; coordinates operational processes with People & Culture and IT Solutions; and directs procurement, contract management, and virtual and physical office operations. The position reports to the Chief Operating Officer and supervises the Finance Coordinator, Global Finance Coordinator, Finance Manager, and consultants. This is a hybrid position for candidates living in the Greater Washington, D.C. area, with at least one day per week in the Reston, Virginia office.

Requirements

• BA or BS in Accounting, Business Administration, or a related field; equivalent combined experience and education may substitute.
• At least five years of experience in finance and administration.
• Proven ability to manage finance and administration systems and coach and develop teams.
• Finance, accounting, and administrative experience in the nonprofit field.
• Solid understanding of accounting principles and experience with grants management and membership revenue.
• Ability to think strategically and creatively.
• Broad knowledge of GAAP and legislation and regulations concerning nonprofit reporting.
• Strong computing and technology skills.
• Experience with payroll processing, payroll taxes, and benefits.
• Ability to maintain the confidentiality of personnel and other confidential information, including understanding who to involve in confidential situations.
• Ability to calculate figures and amounts such as interest and percentages.
• Ability to review and understand contracts and agreements and recommend updates based on legal concepts, financial controls, and administrative policies.
• Must live in the Greater Washington, D.C. area and be present at the Reston, Virginia office at least one day per week.

Nice To Haves

• BA or BS in Accounting or Business Administration.
• Eight years of Accounting, Business Administration, or Finance and Administration experience in the nonprofit field.

Responsibilities

• Supervise Finance and Administration staff and direct team planning and development.
• Monitor compliance with internal financial controls and policies, and maintain effective compliance processes and procedures.
• Oversee and manage finance and accounting systems, including Sage Intacct, Bill.com, and Expensify.
• Prepare financial reports for the Board of Directors, executive and management teams, program and operations staff, funders, and external partners.
• Manage the annual budgeting process and budget throughout the year; train staff on budget procedures and manage annual planning.
• Prepare cash-flow and year-end budget projections and support the COO and Executive Team in developing scenarios for significant or unexpected budget changes.
• Work with the COO and external auditors to prepare annual audited financial statements and tax returns.
• Coordinate with Finance and Development on grant proposals, reporting, and record keeping.
• Manage insurance policies and coordinate with external brokers.
• Direct corporate registrations in states where the organization operates, including coordination of HR/payroll, charitable solicitations, tax exemptions, lobbying, business registration, and reporting.
• Direct the full procurement cycle, including RFP development and review, sole-source justifications, awards, contracting, evaluation, and reporting.
• Direct the development and review of organizational agreements.
• Direct award-management protocols, including reporting and payment mechanisms.
• Direct virtual and physical office operations.
• Manage mail and cash-receipt processing.
• Maintain inventory and maintenance of furniture, equipment, supplies, organizational property, and collateral, including document storage and retention.
• Coordinate operational processes across Finance and Administration, People & Culture, and IT Solutions.

What This Job Offers

• Job Type: Full-time
• Career Level: Director