Administration and Facilities

Arrowstreet Capital•Boston, MA

About The Position

Arrowstreet Capital is seeking an enthusiastic team player to join its Administration and Facilities Team. The team serves as the firm’s first point of contact, providing a polished, professional, and courteous reception experience, and supports the effective and efficient operation of administrative services and the workspace. The Administration and Facilities Associate coordinates, manages, and completes day-to-day reception and facilities tasks, collaborates with the Administration and Facilities Manager, and provides support on ad hoc projects as needed. Arrowstreet Capital is a Boston-based systematic investment firm that manages global equity portfolios for institutional investors. The company states that it offers base salaries and annual discretionary bonuses, as well as a benefits package. The base salary range for this position is $50,000–$85,000 per year; placement within the range depends on relevant experience, qualifications, job responsibilities, position level, and other relevant factors.

Requirements

2–3 years of professional experience in an administrative or facilities role.
Hands-on experience working in a fast-paced, dynamic environment, including answering and directing phone calls, greeting guests, managing catering, and managing Outlook calendars and conference-room schedules.
Proficiency in Microsoft Office, including Excel, Outlook, and Word, and in Copilot.
Excellent organizational, time-management, and relationship-management skills.
Excellent verbal and written communication skills.
Extremely detail-oriented and inquisitive.
Ability to adapt quickly to changing needs and adjust task priorities accordingly.
Ability to work collaboratively in a team-oriented environment.
Ability to take ownership of potential issues, follow through on management-directed tasks, and communicate with managers and the team in a timely manner.
Flexibility to provide occasional support for before- or after-hours vendors.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Greet visitors and answer the main telephone line.
Monitor daily lunch delivery and assist with setup.
Manage workspace requests, including facilities repairs and HVAC management.
Order and stock office and kitchen supplies.
Set up and break down various meeting-space configurations.
Assist the Administration and Facilities Manager with building security and coordinating emergency safety drills.
Maintain the shared team Outlook calendar and monitor room calendars as needed.
Maintain team data sets in Jira and Confluence.
Collaborate with the Administration and Facilities Manager on a day-to-day basis and on ad hoc projects as needed.