Director, Administration and Finance - Facilities Services - UTK

University of Tennessee•Knoxville, TN

5d•$120,000 - $130,000•Onsite

About The Position

The Director of Administration and Finance leads and manages the financial, procurement, warehousing, and human resources functions of the University of Tennessee, Knoxville Facilities Services Department. The role is responsible for strategic planning, development, implementation, and oversight of the department’s budget, business operations, staffing, and organizational effectiveness. These functions are delivered through Business Services, Central Supply and Warehouse, and Facilities Services Human Resources, each led by a Manager who reports to the Director. The Director reports to the Executive Director of Administration, Facilities Services, and serves on the department’s leadership team, providing operational and strategic guidance to support efficiency, compliance, and service excellence. The position is based on the Knoxville campus and is onsite.

Requirements

Bachelor’s degree in Business or a related field such as finance, accounting, or management; alternatively, twelve years of progressively responsible business-related experience may be considered in lieu of a degree.
At least eight years of combined managerial and business-related experience, including at least five years in a supervisory role; in lieu of a degree, the stated alternative is twelve years of progressively responsible business-related experience, including at least six years in a supervisory or managerial role.
Ability to research and analyze information and make appropriate recommendations and projections.
Ability to make clear, concise presentations.
Excellent oral and written communication skills.
Good organizational and planning skills.
Ability to manage multiple priorities.
Ability to work cooperatively and jointly in a challenging, fast-paced environment.
Computer literacy, including expertise with Microsoft Office and standard accounting software applications.
Legal authorization to work full-time in the United States without requiring employment-based visa sponsorship now or in the future.

Responsibilities

Work with the Executive Director and Associate Vice Chancellor of Facilities Services to set the department’s mission and develop strategies.
Develop unit goals and objectives based on the mission and strategies, and ensure unit activities support them.
Convene meetings and events to establish agendas, priorities, and progress on work activities.
Develop and facilitate working-group sessions to support achievement of mission goals and objectives.
Review status and outcomes with the Executive Director, assess progress, and identify improvements.
Promote effective department operations through status and outcome reviews, process improvement, and coordination with other departments.
Participate on departmental and interdepartmental committees to address problems and facilitate information exchange; explain or clarify problems, issues, and requests.
Develop, implement, execute, progress, and manage the Facilities Services state-allocated E&G budget and WBse Restricted Accounts budgets.
Oversee Business Services financial operations, including accounts payable and receivable, contracts, account reconciliations, and payroll.
Oversee expenditures and obligations of department financial resources, including post-award oversight of sponsored research programs and grants to ensure compliance with fiscal policies and procedures.
Serve as the department’s central contact for fiscal and budgetary inquiries and as the communication link for fiscal matters on behalf of the Associate Vice Chancellor.
Oversee procurement and warehousing activities of Central Supply and Warehouse, providing direction to support effective warehouse operations and cost-effective procurement.
Oversee Facilities Services Human Resources, ensuring compliance with University HR policies and procedures and state labor laws, and supporting a skilled workforce.
Direct the administrative implementation of fiscal and personnel policies and procedures.
Provide departmental unit directors and staff with guidance on fiscal, procurement, and HR matters.
Perform personnel management duties, including manpower planning, interviewing, hiring, and performance management for unit and department staff.
Exercise supervisory and performance management responsibility for unit staff, including recommending performance awards or disciplinary actions.
Directly supervise subunit Managers and manage their work assignments, leave approvals, training, reviews, evaluations, and performance-award recommendations.
Oversee management of HR records, including applicant search files and Facilities Services personnel files.
Define qualifications and performance expectations for staff positions.