Administration and Facilities
Arrowstreet Capital•Boston, MA
•$50,000 - $85,000
About The Position
Arrowstreet Capital is seeking an enthusiastic team player to join its Administration and Facilities Team. The team serves as the first point of contact for the firm, providing a polished, professional, and courteous reception experience while keeping administrative operations and the workspace running effectively and efficiently. The Administration and Facilities Associate coordinates, manages, and completes day-to-day reception and facilities tasks.
Requirements
- 2–3 years of professional experience in an administrative or facilities role.
- Hands-on experience in a fast-paced, dynamic environment, including answering and directing phone calls, greeting guests, managing catering, and managing Outlook calendars and conference room schedules.
- Proficiency in Microsoft Office, including Excel, Outlook, and Word, and in Copilot.
- Excellent organizational, time-management, and relationship-management skills.
- Excellent verbal and written communication skills.
- Extremely detail-oriented and inquisitive.
- Ability to adapt quickly to changing needs and adjust task priorities accordingly.
- Collaborative approach and ability to thrive in a team-oriented work environment.
- Ability to take ownership of potential issues, follow through on management-directed tasks, and communicate with managers and the team in a timely manner.
- Flexibility to provide occasional support for before- or after-hours vendors.
Nice To Haves
- Bachelor’s degree preferred.
Responsibilities
- Greet visitors and answer the main telephone line.
- Monitor daily lunch delivery and assist with setup.
- Manage workspace requests, including facilities repairs and HVAC management.
- Order and stock office and kitchen supplies.
- Set up and break down various meeting-space configurations.
- Assist the Administration and Facilities Manager with building security and coordination of emergency safety drills.
- Maintain the shared team Outlook calendar and monitor room calendars as needed.
- Maintain team data sets in Jira and Confluence.
- Collaborate with the Administration and Facilities Manager on day-to-day work and ad hoc projects as needed.
Benefits
- Annual discretionary bonuses.
- Robust benefits package.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
