CA CORP DIGITAL MARKETING COORDINATOR

Olen Properties•Newport Beach, CA

15d•$34 - $38•Onsite

About The Position

Olen is hiring a Digital Marketing Coordinator to drive the digital presence and demand-generation efforts of its Marketing/Leasing Team. The role combines digital marketing execution, sales enablement, and light technical support, with responsibility for property listings, email and social campaigns, content and collateral, prospect response, and systems that support the team. The ideal candidate is a marketing-focused operator who can also provide occasional support to the leasing team. Olen has owned, developed, and managed commercial properties in Orange County, California, for 50 years. Its portfolio includes more than 6 million square feet of office and flex-space properties, as well as more than 17,000 apartment units across over 50 residential communities. The company describes its culture as one of teamwork, determination, integrity, and pride in its properties. This is a full-time, on-site position based in Newport Beach, California, with some travel to job sites as needed. The posted pay range is $34 to $38 per hour, flexible based on experience, skills, and other qualifications.

Requirements

At least 2 years of digital marketing, marketing coordinator, or sales support experience.
Hands-on experience with email marketing platforms, social media management, basic SEO and Google Analytics, and CoStar, LoopNet, or Commercial Café.
Ability to create on-brand collateral, social posts, and email creative independently using Canva, Adobe Creative Cloud, or comparable tools.
Strong technical aptitude, ability to learn platforms quickly, and ability to provide first-line technical support to teammates.
Customer-service and sales-oriented mindset and a team-player attitude.
Detail-oriented, self-starting approach and proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, and Teams) and SharePoint.
Excellent written and verbal communication and organizational skills.
Strong professional written and verbal English, including the ability to write clear, persuasive, on-brand marketing copy for prospects, brokers, and tenants.
Comfort with basic math, percentages, and common marketing metrics such as CTR, conversion rate, ROI, and cost per lead.
Strong analytical and problem-solving skills, including the ability to interpret data, prioritize competing demands, and follow written, verbal, visual, or scheduled instructions.
Ability to perform the essential duties, with reasonable accommodation where applicable.
Ability to meet the stated physical demands, including frequently lifting or moving up to 10 pounds.

Nice To Haves

Bachelor’s degree in marketing, communications, business, or a related field; equivalent professional experience will be considered.
Experience in commercial real estate, property marketing, or B2B services.
Familiarity with DocuSign.
Understanding of commercial real estate performance metrics.

Responsibilities

Manage and optimize property listings on CoStar, LoopNet, Commercial Cafe, brokerage networks, and the company website, maintaining accurate information, strong photography, and on-brand copy.
Build, send, and maintain email marketing campaigns, including audience segmentation, A/B testing, and deliverability hygiene.
Maintain broker contacts, distribute property updates and availability flyers, respond to inquiries, and serve as a day-to-day contact for the brokerage community.
Manage day-to-day social media across LinkedIn and other relevant channels, including content calendars, post production, community engagement, and reporting.
Produce on-brand marketing collateral, including flyers, brochures, e-blasts, and digital assets.
Build and maintain landing pages, virtual-tour links, and digital assets for new lease and renewal campaigns.
Plan and deliver portfolio-wide promotions, seasonal campaigns, neighborhood and submarket marketing, cross-property initiatives, and brand-building activations.
Conduct market research and gather competitive intelligence, including comparable properties, submarket trends, and competitor positioning.
Respond to inbound prospect inquiries, qualify leads, and route them to the appropriate Leasing Director.
Coordinate property photography, select and edit images, and maintain an organized digital library of marketing assets.
Design and maintain on-brand proposal and lease-package templates, and format prospect-facing proposals for Leasing Directors as needed.
Maintain organized digital files and data hygiene for marketing assets and shared team resources.
Manage placement, ordering, and approvals for leasing, exterior building, and temporary availability signage, including preparing Purchase Orders.
Audit the company website, listing sites, and SAR every two weeks to verify that availability, pricing, photography, and copy are accurate and current.
Ensure suites are staged, clean, and ready for tours; provide occasional field support, including opening and locking suites.
Plan and execute broker open houses, broker events, tenant appreciation gatherings, holiday parties, and other on-property activations.
Lead on-site marketing efforts, including signage and banners, lobby and leasing-center merchandising, in-suite branding, model-suite presentation, and property activations.
Support Leasing Directors and the supervisory team with prospect-facing materials, market data, comparable analyses, and presentation decks as needed.
Partner with property management and leasing operations to support a seamless prospect-to-tenant experience and consistent brand presentation.
Manage broker and tenant gifting programs, including gift selection, seasonal and holiday touchpoints, move-in welcome gifts, tracking, and timely delivery.