DFH Coordinator

ISEC • El Segundo, CA

6d

About The Position

The DFH Coordinator assists the DFH Estimating, Detailing, and/or Purchasing teams with coordination duties related to project estimating and management. The role supports document control, plan review, data entry, requests for quotations, submittals, shop drawing tasks, deliverable tracking, vendor and customer issue management, procurement coordination, and project closeout documentation. The coordinator works under the guidance of managers and collaborates with internal teams, customers, manufacturers, suppliers, and vendors. Duties and responsibilities may change at any time.

Requirements

• High school diploma or equivalent, or at least two years in an administrative or coordinator role in the construction industry.
• Experience assisting multiple teams.
• Strong written and verbal communication skills.
• Strong prioritization and organizational skills, with attention to detail.
• Proficiency in Microsoft Office Suite applications, specifically Excel, Word, and PowerPoint.
• Engagement in company culture.
• Openness to feedback and flexibility in response to change.
• Ability to work in a fast-paced environment with multiple team members.
• Self-motivation.
• Commitment to providing outstanding service to internal and external customers.
• Ability to take ownership of customer problems and resolve them or find someone who can.
• Ability to listen, ask clarifying questions, and confirm agreement with customers.
• Commitment to timely customer follow-up.
• Strong accountability and follow-through.
• Ability to create a personal connection with customers through friendly, warm, and respectful interactions.
• Positive attitude.

Nice To Haves

• College degree with coursework in a technical area.
• Two years of construction industry experience in an administrative role, such as Project Coordinator.
• Experience responding to customer and/or vendor concerns.
• Experience in construction coordination and closeout.
• Experience providing contractor or vendor support.
• Ability to read plans and specifications.

Responsibilities

• Provide and maintain document control in Box and Comsense.
• Assist Estimating and Detailing teams with initial plan review, including take-off, phasing, and breakouts.
• Enter data into Comsense, generate requests for quotations, and enter quotes into Comsense.
• Help procure submittal requirements, including product data, substitution requests, LEED information, and manufacturer qualifications, and coordinate manufacturer-supplied submittals.
• Assist with shop drawing tasks, including drawing door and frame elevations under the Detailer's supervision.
• Procure manufacturer-supplied shop drawings as necessary.
• Track submittal deliverable dates and ensure they are met.
• Maintain project to-do and issues lists and report progress to a manager.
• Manage vendor or customer tasks and issues under a manager's guidance.
• Coordinate with the Purchasing Department to procure, expedite, and track materials, backorders, shortages and breakage, quality items, and warranty items.
• Support procurement and delivery of project closeout documents, including O&Ms and warranties.
• Coordinate field-related issues between customers and manufacturers, suppliers, and vendors.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED