Deputy Clerk I
About The Position
The Deputy Clerk I performs customer service functions by telephone, mail, and in person, providing information and assistance regarding court activities, services, procedures, documentation, fees, case status or disposition, and other issues. The position reviews and accepts legal documents in accordance with court procedures and prescribed time frames, distributes forms and documentation, responds to routine questions or complaints, researches problems, and initiates resolution. The role reviews incoming and outgoing documents for completeness and accuracy and processes documents for filing under court rules. It processes daily case files by receiving cases, creating permanent files, assigning cases to judges, documenting assignments in a shared spreadsheet, distributing file copies, and stamping or docketing new paperwork. The Deputy Clerk I also scans, indexes, records, audits, and reviews case information and legal documents in specialized applications, maintaining accurate records and filing systems. Additional duties include filing court records, processing disposed cases for archiving, assisting in an assigned records room, responding to court orders, deeds, citations, and other relevant documents, and issuing subpoenas. The position dockets cases and signs documents as Deputy Clerk of the Court when required. It also collects, records, and processes court payments, taxes, recording fees, and other items according to assignment and established procedures, including entering payments, assigning fees or taxes to the appropriate case or property, balancing monies received, and processing them as required. Other duties of a similar nature or level may be assigned.
Requirements
- High school diploma or GED.
- One year of customer service, administrative, and/or record-keeping experience.
- Ability to apply principles of rational systems; interpret instructions in written, oral, diagrammatic, or schedule form; and exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
- Must possess and maintain affirmation as a sworn Deputy Clerk of the Court and Notary Public Certification, according to area of assignment.
Responsibilities
- Provide court-related information and assistance to customers by telephone, mail, and in person.
- Review and accept legal documents in accordance with court procedures and prescribed time frames; distribute forms and documentation.
- Respond to routine questions or complaints, research problems, and initiate problem resolution.
- Review incoming and outgoing documents for completeness and accuracy and process documents for filing in accordance with court rules.
- Receive daily cases; create permanent files; assign cases to appropriate judges; document assignments in a shared spreadsheet; distribute file copies; and stamp or docket new paperwork.
- Scan, index, and record court case information and legal documents in specialized applications; audit and review data for accuracy; maintain accurate records and filing systems.
- File court records according to procedures, process disposed cases for archiving, and assist in an assigned records room.
- Respond to court orders, deeds, citations, and other relevant court-system documents.
- Issue subpoenas, docket cases, and sign documents as Deputy Clerk of the Court when required.
- Collect, record, and process court payments, taxes, recording fees, and other items according to assignment and established procedures.
- Enter payments and post checks in specified computer applications; assign fees to the proper case and taxes to specific property; balance and process monies received.
- Perform other duties of a similar nature or level.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
