Deputy Clerk I

Davis County Government•Farmington, UT

7d•$19 - $30

About The Position

Davis County Clerk's Office is hiring a part-time Deputy Clerk I. This entry-level or working-level position supports the daily processes and statutory obligations of the Office of the County Clerk and may be assigned to one or more of four areas: public support and services, election administration, record preservation and access, or commission meeting agenda and minutes coordination. The role performs clerical and records work, assists the public and County staff, and handles sensitive information in accordance with applicable laws. The posting describes Level II as requiring independent judgment and advanced departmental knowledge to improve daily work processes.

Requirements

High school graduation or equivalent.
One year of full-time general clerical support experience; an acceptable combination of education and experience may be considered.

Nice To Haves

Experience writing meeting minutes.
Experience with Utah's Open and Public Meetings Act.

Responsibilities

Create letters and other documents; process reports, forms, payments, certificates, applications, and other materials.
Maintain records and files according to established procedures, and compile and tabulate data for records and reports.
Answer routine questions from the public and employees in person, by phone, and by email, and direct inquiries to appropriate staff when needed.
Handle sensitive and confidential information and records in accordance with federal and state laws.
Assist the public with marriage license applications, verify eligibility, review applications, issue licenses, and maintain related records.
Assist and educate marriage officiants on properly completing marriage documents.
Collect and receipt fees, balance money received at the end of the day, and prepare applicable reports.
Enter and update voter registration records, vote history, petition participation, and related data in accordance with applicable laws, rules, policies, and ordinances.
Help maintain voting equipment inventories and programming; conduct pre-election and post-election testing and audits; and maintain equipment service logs.
Help recruit and train election poll workers, develop training curriculum, and design and prepare training materials.
Assist with programming, receiving, processing, and counting ballots in accordance with applicable requirements.
Perform post-election work involving reconciliation sheets, provisional ballots, and poll worker pay vouchers.
Preserve archival materials by following best practices for handling, rehousing, retrieval, and accurate metadata capture.
Scan documents, reports, and maps using computer software for long-term storage, and create and maintain digital records for inventory and retrieval.
Prepare records for digitization or microfilming by segregating, purging, and copying them as needed; assist with moving, retrieving, shredding, and storing physical and digital records and microfilm.
Help navigate, interpret, locate, and maintain accurate records of retention schedules approved by the State Archives.
Assist County departments with transferring records to the Records Center or State Archives and with proper records destruction.
Assist Commissioners with administrative details for legislative body meetings and associated documents.
Provide information and assistance about legislative body meetings to department heads, elected officials, County employees, and the public.
Help ensure County compliance with state open-meetings requirements.
Write and edit legislative body meeting minutes and manage templates for agenda items, agendas, minutes, and related documents.