Deputy Clerk I

Davis County Government • Farmington, UT

6d

About The Position

Davis County Clerk's Office is hiring a part-time Deputy Clerk I. This role performs entry-level or working-level duties that support the Office of the County Clerk’s daily processes and statutory obligations. The position may be assigned to one or more of four areas: public support and services, election administration, record preservation and access, or commission meeting agenda and minutes coordination.

The work includes preparing documents, processing materials and payments, maintaining records, and assisting the public and County staff. Depending on the assignment, duties may involve marriage license applications and fees, voter registration and election operations, archival and digital records, or administrative coordination and minutes for legislative body meetings.

The posting also describes Deputy Clerk II as requiring independent judgment and advanced departmental knowledge; that description is not stated as a requirement for this Deputy Clerk I position.

Requirements

• High school graduation or equivalent.
• One year of full-time general clerical support experience.
• An acceptable combination of education and experience may be considered.

Nice To Haves

• Experience writing meeting minutes.
• Experience with Utah's Open and Public Meetings Act.

Responsibilities

• Create letters and other documents as required.
• Process reports, forms, payments, certificates, applications, and other materials.
• Maintain records and files using established methods and procedures; compile and tabulate data for records and reports.
• Interact with the public and employees in person, by phone, and by email; answer routine questions and direct inquiries to appropriate staff.
• Handle sensitive and confidential information and records in accordance with federal and state laws.
• Assist the public with marriage license applications; verify eligibility, review applications for completeness and accuracy, issue licenses, and maintain related records.
• Assist and educate marriage officiants on properly completing marriage documents.
• Collect and receipt fees, balance money received at the end of the day, and prepare applicable reports.
• Enter and update voter registration, vote history, petition participation, and related records in accordance with applicable laws, rules, policies, and ordinances.
• Help maintain voting equipment inventory and programming; conduct pre-election and post-election testing and audits; maintain service logs.
• Assist with recruiting and training election poll workers, developing training curriculum, and preparing training materials.
• Assist with programming, receiving, processing, and counting ballots.
• Perform post-election functions, including reconciliation sheets, provisional ballot processing, and poll worker pay vouchers.
• Preserve archival materials by following best practices for handling, rehousing, retrieval, and metadata capture.
• Scan documents, reports, and maps using computer software for long-term storage; create and maintain digital records for inventory and retrieval.
• Prepare records for digitization or microfilming by segregating, purging, and copying materials as needed.
• Assist with moving, retrieving, shredding, and storing hard-copy records, digital records, and microfilm.
• Assist with interpreting, locating, and maintaining accurate retention schedules approved by the State Archives.
• Assist County departments with transferring records to the Records Center or State Archives and with proper records destruction.
• Assist Commissioners with administrative details and documents related to legislative body meetings.
• Provide information and assistance to department heads, elected officials, County employees, and the public regarding legislative body meetings.
• Help ensure County compliance with State code related to open meetings.
• Write and edit meeting minutes for the legislative body.
• Manage document templates used to create agenda items, agendas, minutes, and related materials.

Benefits

• The County states that it offers benefits, work-life balance, and opportunities for professional development; specific benefit details are not provided.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED