Deputy Clerk I - Magistrate Court

Hall County•Gainesville, GA

7d•$19 - $23

About The Position

The Deputy Clerk I supports the operations of the Magistrate Court by scheduling cases and hearings; receiving, recording, and filing documents; assisting the public; and receiving and accounting for money. The position may act in the Clerk’s stead and assist the Judge and the Court. The Deputy Clerk interviews citizens and collects information, assesses whether cases can proceed to a judge for a warrant, prepares court documents, and serves as case clerk during certain arraignments, trials, and other hearings. The role also schedules court dates, notifies affected parties, prepares and distributes court calendars, responds to public inquiries and complaints, and provides backup support to other clerks as needed. Regular and predictable attendance is required. The position may occasionally be on call and work irregular hours. The incumbent may be asked to perform other job-related tasks beyond those listed.

Requirements

High school diploma or GED.
Three years of clerical support experience.
Any equivalent combination of education and experience that provides the minimum level of qualifications.
May be required to obtain Deputy Clerk Certification within six months of employment.
May be required to obtain GCIC certification within six months of employment.
Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.
Knowledge of court recording and filing regulations and procedures.
Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments.
Ability to type 35 words per minute.
Ability to deal courteously and diplomatically with the public, County officials, attorneys, and other employees, and to be tactful with angry or hostile individuals.
Ability to follow oral and written instructions.
Ability to communicate clearly and effectively, orally and in writing.
Skills in general computer operations and Microsoft Word, Excel, and other computer programs.
Ability to remain stationary, operate a computer and office machinery, think analytically, handle stress and emotion, concentrate, remember details, examine details, make decisions, adjust to change, direct others, meet deadlines, stay organized, use math and calculations, and use a keyboard.
Ability to move about inside the office and move or transport items weighing up to 10 pounds.
Ability to occasionally bend, twist, reach overhead, push or pull, and repetitively use hands, arms, or legs.
Ability to use effective verbal and written communication and hand-eye coordination and fine manipulation to operate equipment.

Nice To Haves

Bilingual skills.

Responsibilities

Assume the duties of the Clerk of the relevant Court as required.
Interview citizens and collect information from them.
Receive, record, and file documents.
Ensure cases and hearings are scheduled.
Prepare and type a variety of documents and records.
Prepare and distribute court calendars.
Collect, receipt, and account for money.
Respond to inquiries and complaints from the public.
Operate office machines, particularly personal computers.
Assess information obtained from citizens to determine whether a case can proceed to the judge for a warrant.
Prepare bench warrants, subpoenas, notices, writs of possession, judgments, and other documents.
Serve as case clerk during certain arraignments, trials, or other hearings, recording dispositions, fines, court costs, jail time, payment schedules, and final orders.
Schedule court dates and notify all affected parties.
Provide backup clerk support for other clerks as needed.
Perform other relevant work as assigned.
Maintain regular and predictable attendance.