Deputy Clerk I - Magistrate Court

Hall County•Gainesville, GA

About The Position

The Deputy Clerk I supports Magistrate Court operations by scheduling cases and hearings, receiving and filing documents, assisting the public, handling and accounting for money, and assisting the Judge and Court. The Deputy Clerk may perform the Clerk’s duties as needed and serve as a case clerk during arraignments, trials, and other hearings. The position also provides backup support to other clerks and performs other relevant work as assigned. Regular and predictable attendance is required. The role requires clerical support experience and a high school diploma or GED, or an equivalent combination of education and experience. The employee may be required to obtain Deputy Clerk and GCIC certifications within six months of employment. Work involves public interaction, legal and court records, computer and office equipment, continuous periods of sitting or standing, and occasional on-call duties and irregular hours.

Requirements

High school diploma or GED.
Three years of clerical support experience, or an equivalent combination of education and experience providing the required qualifications.
May be required to obtain Deputy Clerk Certification within six months of employment.
May be required to obtain GCIC certification within six months of employment.
Knowledge of business and legal English, spelling, arithmetic, and modern office practices and principles.
Knowledge of court recording and filing regulations and procedures.
Knowledge of legal terminology, documents, and the laws, rules, and regulations governing the filing and recording of legal instruments.
Ability to type 35 words per minute.
Ability to interact courteously and diplomatically with the public, County officials, attorneys, and employees, including tactful interaction with angry or hostile individuals.
Ability to follow oral and written instructions.
Ability to communicate clearly and effectively, orally and in writing.
Skills in general computer operations and Microsoft Word, Excel, and other computer programs.
Ability to meet the physical, sensory, and cognitive demands described in the ADA Minimum Requirements, including computer and office-machine operation, communication, organization, concentration, deadline management, and moving items up to 10 pounds.

Nice To Haves

Bilingual skills.

Responsibilities

Assume duties of the Clerk of the relevant Court as required.
Interview citizens and collect information from them.
Receive, record, and file documents.
Ensure cases and hearings are scheduled.
Prepare and type documents and records.
Prepare and distribute court calendars.
Collect, receipt, and account for money.
Respond to public inquiries and complaints.
Operate office machines, primarily personal computers.
Assess information obtained from citizens to determine whether a case can proceed to the Judge for a warrant.
Prepare bench warrants, subpoenas, notices, writs of possession, judgments, and other documents.
Serve as case clerk during certain arraignments, trials, or other hearings; record dispositions, fines, court costs, jail time, payment schedules, and final orders.
Schedule court dates and notify affected parties.
Provide backup clerk coverage for other clerks as needed.
Perform other relevant work as assigned.
Maintain regular and predictable attendance.