Civil/Magistrate Deputy Clerk

Augusta Richmond County•Augusta, GA

About The Position

Provides administrative and clerical support to the Civil and Magistrate Courts. The position supports court customers, reviews and processes legal documents, maintains court files and records, enters and audits case information, and handles court-related payments. Duties may involve confidential or sensitive records, including criminal and civil case files, adoption case files, and property records. Staff may be called up in an emergency situation.

Requirements

High school diploma or GED.
One year of customer service or administrative experience.
Ability to review, classify, categorize, prioritize, and analyze data, using discretion and established standards.
Ability to provide guidance, assistance, and interpretation regarding procedures and standards.
Ability to operate equipment, machinery, tools, or materials used in performing essential functions.
Ability to use a wide variety of reference, descriptive, and advisory information.
Ability to perform basic arithmetic, including addition, subtraction, multiplication, and division, and possibly counting, recording counts, and basic measuring.
Ability to interpret written, oral, diagrammatic, and schedule-based instructions; apply rational principles; and exercise independent judgment to adapt methods and standards.
Ability to exercise judgment, decisiveness, and creativity when evaluating information against measurable or verifiable criteria.
Ability to exert light physical effort in sedentary to light work, including occasional lifting, carrying, pushing, or pulling objects weighing 5–10 pounds.
Ability to spend extended periods at a keyboard or workstation.
Ability to communicate orally.
Availability for staff call-up in an emergency situation.

Nice To Haves

Experience in a public administration or legal setting.

Responsibilities

Provide customer service by telephone, mail, and in person, including information and assistance about court activities, services, procedures, documentation, fees, case status or disposition, and other issues.
Review and accept legal documents in accordance with court procedures and time frames; distribute forms and documentation; respond to routine questions or complaints; research problems and initiate resolution.
Review incoming and outgoing documents for completeness and accuracy and process documents for filing according to court rules.
Receive requests for file and records research and retrieval; locate and deliver requested records; maintain alpha and numeric record indexes and filing systems.
Assemble, process, or receive case files; research missing information; create contact lists; record courtroom and trial dates; assign cases to judges; document assignments in a shared spreadsheet; distribute file copies; and stamp or docket new paperwork.
Scan, index, and record court case information and legal documents in specialized applications; audit data for accuracy and maintain accurate records and filing systems.
Process confidential or sensitive records, including criminal and civil case files, adoption case files, property records, applications, and other legal records.
Respond to court orders, deeds, citations, and other relevant documents; file court records according to procedures; process disposed cases for archiving; and assist in the assigned records room.
Receive records and prepare receipts for fines, fees, tickets, and other unit-specific payments; count the cash drawer daily and balance all monies transacted.
Perform other duties of a similar nature or level.