Department Administrator - Emergency Medicine

UT Health San Antonio•San Antonio, TX

13d

About The Position

The Department Administrator is responsible for the department’s financial and administrative activities under the authority of the Department Chair and/or the school’s Finance Head. The role oversees budget development and the management and monitoring of expenses and revenues across clinical, academic, and research operations. It also manages short- and long-term operations, including space, information technology, and inventory, and provides oversight of research, education, revenue cycle operations, and human resources. Working with the unit Director or Chair, the Administrator leads administrative, financial, operational, and strategic management. The role manages departmental budgets and planning, prepares and analyzes operational and financial reports, develops and implements strategic plans and policies, and oversees faculty and staff recruitment, development, and retention. It also administers contracts and grants, supervises employees, and serves as a liaison with internal and external stakeholders.

Requirements

Master’s degree in Healthcare Administration, Business Administration, Finance, or a directly related field.
Knowledge of financial analysis and accounting principles, with budgetary, analytical, and forecasting skills.
Familiarity with school curriculum, undergraduate and graduate medical education, and faculty relations, including recruitment and visa or international issues, appointments, promotion and tenure, credentialing, and health plan enrollment.
Ability to read and interpret professional journals, financial reports, contracts, and other legal documents; write reports, business correspondence, departmental policies, and procedural manuals.
Ability to identify problems, collect and analyze data, establish facts, draw valid conclusions, provide solutions, and act on them.
Knowledge of Federal, State, and higher education accounting and reporting requirements and standards.
Knowledge of computer systems, software applications, and automated financial systems.
Excellent verbal and written communication skills and conflict-resolution techniques; ability to apply organizational, interpersonal, and leadership skills and maintain confidentiality.
Strong interpersonal skills, including the ability to build collegial relationships to support the department’s mission internally and externally.

Responsibilities

Provide direction and oversight of unit operations in administrative, financial, operational, and strategic management, in conjunction with the unit Director or Chair.
Develop, communicate, and manage productivity standards, goals, and expectations for departmental staff in conjunction with the Director or Chair.
Manage all-funds departmental budgeting and financial planning across the department’s missions.
Coordinate and prepare operational and financial reports and analyses, identifying progress, adverse trends, and recommendations or conclusions.
Provide administrative direction and coordination in formulating, interpreting, and administering current and long-range policies, procedures, and programs.
Design and implement departmental strategic plans in accordance with school requirements.
Oversee recruitment of faculty and staff, including initiating department orientation.
Lead, motivate, and mentor departmental staff to support employee development and retention.
Liaise with administration, faculty, and outside organizations to coordinate departmental business, carry out directives, negotiate contracts, and resolve problems.
Oversee administration of departmental contracts and grants in accordance with institutional policies and sponsor requirements; provide guidance on the appropriation of funds as needed.
Supervise exempt and nonexempt employees; interview, select, and train employees; set and adjust rates of pay and hours of work; and plan and direct work.
Appraise productivity and efficiency and recommend promotions or other status changes; handle complaints and grievances and administer discipline when necessary.
Perform other duties as assigned.