Department Administrator - Emergency Medicine

UT Health San Antonio•San Antonio, TX

12d

About The Position

Responsible for the financial and administrative activities of the Emergency Medicine department under the authority of the Department Chair and/or the Finance Head in the respective school. The role covers budget development and oversight of expenses and revenues across clinical, academic, and research operations, as well as short- and long-term operational matters such as space, information technology, and inventory. It also oversees research, education, revenue cycle operations, and human resource activities. The Department Administrator provides operational, financial, administrative, and strategic direction in conjunction with the unit’s Director or Chair. The position manages department-wide budgeting and financial planning, prepares operational and financial reports and analyses, implements departmental strategic plans, and coordinates policies and programs. It oversees faculty and staff recruitment, orientation, development, and retention; manages contracts and grants; liaises with administration, faculty, and outside organizations; and supervises exempt and nonexempt employees.

Requirements

Master’s degree in Healthcare Administration, Business Administration, Finance, or a directly related field.
Knowledge of financial analysis and accounting principles, with budgetary, analytical, and forecasting skills.
Familiarity with school curriculum, undergraduate and graduate medical education, and faculty relations, including recruitment, visa and international issues, appointments, promotion and tenure, credentialing, and health plan enrollment.
Ability to read and interpret professional journals, financial reports, contracts, and other legal documents; write reports, business correspondence, departmental policies, and procedural manuals.
Ability to identify problems, collect and analyze data, establish facts, draw valid conclusions, provide solutions, and act on them.
Knowledge of Federal, State, and higher education accounting and reporting requirements and standards.
Knowledge of computer systems, software applications, and automated financial systems.
Excellent verbal and written communication skills and conflict-resolution techniques.
Ability to apply organizational, interpersonal, and leadership skills and maintain confidentiality.
Strong interpersonal skills, including the ability to build collegial relationships that support the department’s mission internally and externally.

Responsibilities

Direct and oversee the unit’s administrative, financial, operational, and strategic management in conjunction with the unit’s Director or Chair.
Develop, communicate, and manage staff productivity standards, goals, and expectations.
Manage and maintain all-funds departmental budgeting and financial planning across the department’s missions.
Compile and prepare operational and financial reports and analyses, identifying progress, adverse trends, and appropriate recommendations or conclusions.
Provide administrative direction and coordination in formulating, interpreting, and administering current and long-range policies, procedures, and programs.
Design and implement departmental strategic plans in accordance with school requirements.
Oversee recruitment of faculty and staff, including initiating department orientation.
Lead, motivate, and mentor departmental staff to support employee development and retention.
Liaise with administration, faculty, and outside organizations to coordinate departmental business, carry out directives, negotiate contracts, and facilitate problem resolution.
Oversee administration of departmental contracts and grants in accordance with institutional policies and sponsor requirements, and provide guidance on fund appropriation as necessary.
Supervise exempt and nonexempt employees; interview, select, and train staff; set and adjust pay rates and work hours; and plan and direct work.
Appraise productivity and efficiency to recommend promotions or other status changes; handle complaints and grievances and apply discipline when necessary.
Perform other duties as assigned.