Data Coordinator

Shields For Families•Lynwood, CA

About The Position

The Data Coordinator provides administrative support and manages data-related functions for the Healthy Families America (HFA) and Parents as Teachers (PAT) programs. The role develops and implements data collection, evaluation, and reporting tools; performs high-volume, accurate data entry; maintains databases and generates reports; and monitors and cleans data to ensure quality. It supports program compliance, accreditation, and certification by maintaining program data and documentation. Additional work includes analyzing evaluation findings, developing surveys and other data-gathering methods, managing donation and material-goods inventories, disseminating resources, and assisting with special projects and administrative tasks. The position conducts data abstraction and collection; enters and monitors data in systems including Stronger Families, Excel, and Access; audits program charts and records; prepares reports and evaluation and impact statistics; and supports achievement of performance objectives. It creates and manages advanced Excel spreadsheets and Access databases, analyzes and interprets data, and oversees data-input processes. Other duties include maintaining donation inventories, supporting program and office operations, managing referral documentation, coordinating building operations, and serving as the primary data collection and entry resource for the HFA and PAT programs. The position is full-time and temporary, non-exempt, with a Monday-to-Friday schedule from 8:30 a.m. to 5:00 p.m. The clients and families served reside in South Los Angeles, Compton, Watts, and Lynwood. The role may require travel in a personal vehicle to off-site meetings or home visits. Employees must protect the confidentiality and security of protected health information under SHIELDS policies and applicable laws, use appropriate safeguards, report unauthorized use or disclosure, complete required HIPAA training, and consult their supervisor about privacy questions.

Requirements

High school diploma.
Strong analytical, problem-solving, and organizational skills.
Ability to meet deadlines while maintaining accuracy and attention to detail.
Excellent written and verbal communication skills.
Computer literacy and proficiency in SPSS and other relevant software applications.
Current California driver’s license, acceptable driving record, car registration, reliable personal vehicle, and appropriate auto insurance coverage.
Ability to perform job duties safely and responsibly without jeopardizing personal or others’ health and safety.
Ability to sit, stand, walk, reach, speak, and listen; regularly lift or move up to 10 pounds and occasionally up to 25 pounds.
Ability to travel using a personal vehicle for off-site meetings or home visits, as required.
Comply with HIPAA privacy and security requirements and SHIELDS policies.

Responsibilities

Develop and implement data collection, evaluation, and reporting tools for the Healthy Families America and Parents as Teachers programs.
Conduct data abstraction and collection and perform high-volume, accurate data entry.
Enter, monitor, and oversee data input in systems including Stronger Families, Excel, and Access.
Maintain databases and create and manage advanced Excel spreadsheets and Access databases.
Monitor and clean data, audit program charts and records, and ensure data accuracy and performance objectives are met.
Prepare reports and generate evaluation, impact, and program statistics; analyze and interpret data and evaluation findings.
Develop surveys and other data-gathering methods to evaluate and improve services.
Maintain program data and documentation in support of compliance, accreditation, and certification requirements.
Manage donation and material-goods inventories and disseminate resources.
Support program and office operations, manage referral documentation, and coordinate building operations.
Serve as the primary data collection and entry resource for the HFA and PAT programs.
Provide administrative support and assist with special projects and other duties as assigned.
Maintain the confidentiality and security of protected health information, report unauthorized use or disclosure, participate in required HIPAA training, and consult a supervisor about privacy requirements.