Data Coordinator

SHIELDS FOR FAMILIES•Lynwood, CA

9d•$19 - $22•Onsite

About The Position

The Data Coordinator provides administrative support and manages data-related functions for the Healthy Families America (HFA) and Parents as Teachers (PAT) programs. The role develops and implements data collection, evaluation, and reporting tools; performs accurate, high-volume data entry; maintains databases; prepares reports; and monitors and cleans data to ensure quality. It supports program compliance, accreditation, and certification by maintaining program data and documentation. The position also analyzes evaluation findings, develops surveys and other data-gathering methods to help improve services, maintains donation and material-goods inventories, disseminates resources, and assists with special projects and other administrative tasks. The coordinator conducts data abstraction and collection and enters and monitors information in systems including Stronger Families, Excel, and Access. The role audits program charts and records, prepares reports and evaluation or impact statistics, creates and manages advanced Excel spreadsheets and Access databases, and analyzes and interprets data. Additional work includes managing referral documentation, supporting program and office operations, coordinating building operations, developing data systems and processes, and providing administrative support. The employee must maintain the confidentiality and security of protected health information in accordance with SHIELDS policies and applicable laws, including HIPAA. This includes safeguarding sensitive information, reporting unauthorized use or disclosure, completing required training, and consulting with a supervisor about privacy requirements. The job involves sitting, standing, walking, reaching, speaking, and listening; regularly lifting or moving up to 10 pounds and occasionally up to 25 pounds; and may require travel in a personal vehicle for off-site meetings or home visits. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

High school diploma.
Strong analytical, problem-solving, and organizational skills.
Ability to meet deadlines while maintaining accuracy and attention to detail.
Excellent written and verbal communication skills.
Computer literacy and proficiency in SPSS and other relevant software applications.
Current California driver's license, acceptable driving record, car registration, reliable personal vehicle, and appropriate auto insurance coverage.
Ability to perform job duties safely and responsibly without jeopardizing one's own health and safety or that of others.

Responsibilities

Develop and implement data collection, evaluation, and reporting tools for the HFA and PAT programs.
Conduct data abstraction and collection and perform high-volume data entry accurately.
Enter, monitor, and maintain data in Stronger Families, Excel, Access, and other program databases.
Monitor data quality, conduct data cleaning, and oversee data input processes.
Audit program charts and records and maintain program documentation.
Prepare reports and generate evaluation, impact, and performance statistics.
Create and manage advanced Excel spreadsheets and Access databases; analyze and interpret data.
Develop surveys and other data-gathering methods to evaluate and improve services.
Support program compliance, accreditation, and certification requirements by maintaining data and documentation.
Maintain donation and material-goods inventories and disseminate resources.
Manage referral documentation and support program and office operations, including coordinating building operations.
Develop innovative data systems and processes and compile data-driven reports.
Provide administrative support and assist with special projects and other duties as assigned.
Protect the confidentiality and security of protected health information, report unauthorized use or disclosure, and participate in required HIPAA training.