Data Admin Coordinator (night shift)

Canadian Solar•Mesquite, TX

About The Position

The Data Admin Coordinator supports attendance tracking and workforce planning by preparing and distributing daily attendance reports and maintaining accurate, confidential employee attendance and leave records. The role verifies attendance in production and workspace areas, reviews records for discrepancies, and coordinates with supervisors and team leads to resolve issues and keep staffing information up to date. The position also supports attendance validation and incentive calculations, maintains overtime information, and provides broader data-administration support, including data entry, reporting, and record maintenance. The role works in a fast-paced manufacturing environment and may interact with cross-functional teams and employees in both office and production settings.

Requirements

High school diploma or equivalent.
0–2 years of experience in project coordination, operations support, manufacturing coordination, data administration, or a related role.
Strong attention to detail and data-entry accuracy.
Intermediate proficiency in Microsoft Excel.
Working knowledge of Microsoft Word, PowerPoint, production management systems, and project management tools.
Strong organizational and time-management skills, including the ability to manage multiple priorities, maintain accurate records and documentation, track activities, meet deadlines, and adapt to changing operational requirements.
Strong written and verbal communication, follow-up, and interpersonal skills, with the ability to coordinate effectively with cross-functional teams.
Strong analytical and problem-solving abilities and a proactive, detail-oriented approach.
Ability to work effectively in a fast-paced manufacturing environment, identify operational issues, support process improvements, and respond to changing priorities.
Ability to sit, stand, and walk for extended periods throughout the workday.
Frequent use of hands and fingers for typing, handling documents, and operating office or inspection equipment; occasional bending, reaching, and light lifting.
Ability to lift and carry materials weighing 10–30 lbs.
Visual acuity to review data, technical documents, inspection results, and computer screens.
Ability to attend meetings and interact effectively with employees, customers, and suppliers in office and production environments.

Nice To Haves

Associate degree in Business Administration, Operations Management, or a related field.
Experience in a production, manufacturing, solar energy, or technology-driven environment.

Responsibilities

Prepare, maintain, and distribute daily attendance reports for workforce tracking and operational planning.
Monitor and maintain employee attendance, overtime, PTO, UTO, FMLA, and other approved leave records in accordance with company policies and procedures.
Conduct routine physical attendance verification in production areas, workspaces, and designated break areas.
Maintain confidential attendance records and update employee status changes, including new hires, transfers, leaves, and terminations.
Review attendance data, identify discrepancies or missing information, and follow up with appropriate personnel to resolve them.
Coordinate with supervisors and team leads regarding attendance discrepancies, schedule changes, overtime, employee status updates, and related workforce matters.
Maintain and update overtime lists and attendance information to support manpower planning, staffing requirements, and operational needs.
Track and document attendance-related exceptions, including absences, leave requests, missing punches, and other matters requiring follow-up or verification.
Support attendance validation and incentive calculations by providing accurate and timely attendance data and documentation when required.
Provide data-administration support, including assigned data entry, reporting, record maintenance, and related administrative responsibilities.
Perform other attendance, reporting, data-administration, and administrative duties as assigned.
Sit, stand, and walk for extended periods; use hands and fingers frequently for typing, handling documents, and operating office or inspection equipment; occasionally bend, reach, and lift; and lift and carry materials weighing 10–30 lbs.
Review data, technical documents, inspection results, and computer screens, and interact with employees, customers, and suppliers in office and production environments.