Corporate Office Manager

Quanta Services•Sumner, WA

2d•Onsite

About The Position

Potelco and InfraSource are seeking a Corporate Office Manager to run the day-to-day corporate office operations for both companies at the headquarters in Sumner, Washington. The role maintains a professional, functional, and welcoming workplace while helping employees in the office and field feel connected to the company. It is a non-exempt position reporting to People Operations and works Monday through Friday, 7:30 a.m. to 4:30 p.m. The role is an InfraSource employee and receives benefits through InfraSource and Quanta Services. Anticipated compensation is $35–$45 per hour, depending on experience and qualifications. The manager serves as a central point of contact for visitors, employees, vendors, and building management; oversees office operations, facilities, purchasing, and administrative support; and leads communications, employee engagement, and culture programs.

Requirements

High school diploma or equivalent.
At least 5 years of experience in office management, office administration, or a similar role.
Experience managing vendors, purchasing, and facility needs.
Strong written and verbal communication skills, including the ability to draft internal communications.
Strong organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Professional, approachable, customer-service-oriented demeanor.

Nice To Haves

Associate’s or bachelor’s degree.
Experience in construction, utilities, or a related industry.
Experience planning company events, town halls, or employee engagement programs.
Familiarity with HR or People Operations processes, including onboarding.

Responsibilities

Serve as the primary front desk contact, greet visitors, and manage incoming calls and inquiries.
Monitor and manage the general office and reception inboxes.
Coordinate mail, FedEx, packages, and daily pickups.
Manage keys and building access.
Oversee office setup and special projects to support smooth daily operations and a professional workplace.
Support internal meetings, trainings, and events, including room reservations, setup, catering, and materials.
Support onboarding logistics, including workspace setup, supplies, and access coordination.
Maintain and update company data, internal directories, phone rosters, and organizational charts.
Prepare documents and reports and perform data entry as needed.
Build relationships that support communication, collaboration, and cultural alignment across the organization.
Coordinate and distribute leadership and engagement communications to field and office employees.
Own the company newsletter, including gathering content, drafting, and publishing it on a regular schedule.
Plan and create company town halls, including agendas, presentation content, logistics, and follow-up communications.
Manage employee recognition programs, including the All-Star Award, Crew of the Quarter, and retirements.
Support and participate in Great Place to Work initiatives.
Keep shared spaces organized, clean, and functional through daily checks, and coordinate office décor and seasonal refreshes.
Schedule and coordinate office and facility maintenance, perform basic in-house repairs, and manage outside vendors when work cannot be handled in-house.
Serve as the primary liaison with building management and service vendors.
Order, stock, and maintain office supplies and kitchen inventory.
Administer Amazon Business and Staples Advantage accounts, including purchasing, auto-shipments, user access, and account setup.
Process and track invoices for utilities and miscellaneous office services.
Perform other duties as assigned.