Corporate Office Manager

Potelco, Inc.•Sumner, WA

19h•$35 - $45•Onsite

About The Position

Potelco, Inc., a subsidiary of Quanta Services, is a full-service provider of power infrastructure, construction, and support services in utility and energy contracting throughout the Pacific Northwest and neighboring states. The company provides engineering, procurement, and construction services for power, transmission, distribution, and substation projects. The Corporate Office Manager runs the corporate office day to day and leads employee engagement and culture programs. The role helps maintain a professional, functional, and welcoming workplace and supports connection between office and field employees. This non-exempt position is based at the headquarters in Sumner, Washington, reports to People Operations, and works Monday through Friday from 7:30 a.m. to 4:30 p.m. The anticipated compensation is $35–$45 per hour, depending on experience and qualifications.

Requirements

High school diploma or equivalent required.
At least 5 years of experience in office management, office administration, or a similar role.
Experience managing vendors, purchasing, and facility needs.
Strong written and verbal communication skills, including drafting internal communications.
Strong organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
Professional, approachable, customer-service-oriented demeanor.

Nice To Haves

Associate’s or bachelor’s degree.
Experience in construction, utilities, or a related industry.
Experience planning company events, town halls, or employee engagement programs.
Familiarity with HR or People Operations processes, including onboarding.

Responsibilities

Serve as the primary front desk contact, greet visitors, and manage incoming calls and inquiries.
Monitor and manage general office and reception inboxes.
Coordinate mail, FedEx, and package handling, including daily pickups.
Manage keys and building access.
Oversee office setup and special projects to support smooth daily operations and a professional workplace.
Support internal meetings, trainings, and events, including room reservations, setup, catering, and materials.
Support onboarding logistics, including workspace setup, supplies, and access coordination.
Maintain and update company data, internal directories, phone rosters, and organizational charts.
Prepare documents and reports and perform data entry as needed.
Build relationships across the organization to support communication, collaboration, and cultural alignment.
Coordinate, distribute, and implement leadership and engagement communications for field and office employees.
Own the company newsletter, including gathering content, drafting, and publishing it on a regular schedule.
Plan and create company town halls, including agendas, presentation content, logistics, and follow-up communications.
Manage employee recognition programs, including the All-Star Award, Crew of the Quarter, and retirements.
Support and participate in Great Place to Work initiatives.
Keep shared spaces organized, clean, and functional through daily checks; coordinate office décor and seasonal refreshes.
Schedule and coordinate office and facility maintenance, perform basic in-house repairs, and manage outside vendors for work that cannot be handled in house.
Serve as the primary liaison with building management and service vendors.
Order, stock, and maintain office supplies and kitchen inventory; administer Amazon Business and Staples Advantage accounts, including purchasing, auto-shipments, user access, and account setup.
Process and track invoices for utilities and miscellaneous office services.
Perform other duties as assigned.