Corporate Front Desk Coordinator

Walser Automotive Group•Bloomington, MN

18d•$20 - $25•Onsite

About The Position

Walser Automotive Group is seeking a friendly, organized, and service-driven Corporate Front Desk Coordinator to serve as the first point of contact at its Corporate Office. The role supports employees, guests, vendors, and business partners while contributing to daily office operations, administrative coordination, employee experiences, and support for teams across the organization. The coordinator welcomes visitors, handles incoming communications and inquiries, manages guest check-ins, and maintains an inviting reception area. They also help keep the office operating smoothly by coordinating meeting spaces, mail and deliveries, office supplies, equipment, and administrative needs. The role partners with HR and Recruiting on new employee orientation and onboarding materials, supports departments and employee events, and contributes to process improvements and special projects. This is a full-time position at the Walser Corporate Office, scheduled Monday through Friday from 8:00 AM to 4:30 PM. Compensation is $20.00–$25.00 per hour, based on experience.

Requirements

At least 3 years of customer service experience, ideally in a professional office, hospitality, dealership, or customer-facing environment.
Excellent communication skills, including professional phone etiquette and strong written communication.
Strong organizational skills and the ability to prioritize multiple responsibilities throughout the day.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Confidence using technology, managing calendars, and learning new systems.
Exceptional attention to detail and the ability to work independently with accuracy.
A friendly, polished, and professional approach to interacting with employees, customers, and visitors.
Dependability, punctuality, and a commitment to maintaining consistent front desk coverage during scheduled business hours.

Nice To Haves

Previous experience as a Front Desk Coordinator, Receptionist, Administrative Assistant, or Office Coordinator.
Experience working in an automotive dealership or corporate office environment.
Experience coordinating office supplies, vendors, meetings, or employee events.
A natural ability to anticipate needs, take initiative, and find solutions before problems arise.

Responsibilities

Welcome employees, visitors, and business partners with a friendly, professional, and helpful attitude.
Manage incoming phone calls, emails, and general inquiries, providing timely and accurate responses.
Coordinate guest check-ins, verify appointments, and notify employees when visitors arrive.
Maintain a clean, organized, and inviting reception area.
Help employees and visitors connect with the appropriate teams and information.
Oversee daily office operations, including conference room readiness, meeting spaces, shared areas, and kitchen supplies.
Coordinate incoming mail, packages, deliveries, and vendor services.
Monitor, organize, and order office supplies.
Assist with office equipment, printing, scanning, copying, and general administrative needs.
Help coordinate conference room reservations, calendars, and meeting logistics.
Partner with HR and Recruiting to support New Employee Orientation, including employee badges, access cards, and other onboarding materials.
Assist Shared Services and other departments with administrative projects, documentation, and organizational needs.
Help coordinate employee celebrations, recognition activities, and special office events.
Provide additional administrative support and assist with special projects as business needs evolve.
Support online customer review tracking, reporting, and response coordination.
Assist with document scanning, filing, and communication processes.
Help identify opportunities to improve office workflows, organization, and employee experiences.
Participate in future initiatives involving corporate travel, catering coordination, and streamlined employee service requests.